What are the responsibilities and job description for the Accounting / Bookkeeper position at Recipe Philly?
Job Details
Recipe Philly is a first-of-its-kind restaurant: a full-service dining experience built on the principles of Heirloom Hospitality. Every dish on our menu comes from a real family recipe, surfaced through a citywide competition and accompanying TV series. The food here means something. So does the team that serves it.
We’re looking for a detail-oriented Restaurant Bookkeeper to own the financial recordkeeping behind our 175-seat Center City restaurant. The work runs from daily sales reconciliation through payroll, tax filings and monthly reporting.
This is a full-time, on-site role at 1401 Arch Street, reporting to the General Manager and Finance Executive. A part-time arrangement may be considered.
What You'll Own
Expect occasional evening or weekend hours during period close, year-end and audit prep. Benefits & Perks: Health, dental and vision insurance and paid time off, eligible after 90 days
Recipe Philly is a first-of-its-kind restaurant: a full-service dining experience built on the principles of Heirloom Hospitality. Every dish on our menu comes from a real family recipe, surfaced through a citywide competition and accompanying TV series. The food here means something. So does the team that serves it.
We’re looking for a detail-oriented Restaurant Bookkeeper to own the financial recordkeeping behind our 175-seat Center City restaurant. The work runs from daily sales reconciliation through payroll, tax filings and monthly reporting.
This is a full-time, on-site role at 1401 Arch Street, reporting to the General Manager and Finance Executive. A part-time arrangement may be considered.
What You'll Own
- Reconcile daily Toast POS sales against bank deposits, credit card batches, cash and third-party delivery payments (DoorDash, Uber Eats, Grubhub)
- Maintain the general ledger and reconcile accounts in QuickBooks Online
- Process vendor invoices on schedule and track catering and private event receivables
- Run weekly and bi-weekly payroll, including timesheet review, tip pooling and tip credits
- Prepare weekly flash reports and monthly P&Ls, balance sheets and cash flow statements
- Partner with kitchen leadership on weekly and monthly inventory counts
- Track food, beverage, labor and prime cost against targets, and flag variances early
- Support annual budgeting and budget-to-actual analysis
- File sales tax returns, payroll tax deposits and quarterly reports (Form 941)
- Maintain tip compliance records and prepare Form 8027
- Coordinate W-2s, 1099s and year-end filings with our CPA
- Work with our benefits broker and keep payroll deductions current
- Keep all financial records organized and audit-ready
- 5 years of full-cycle bookkeeping, with 3 years in restaurants or hospitality strongly preferred
- Proficiency in QuickBooks Online or Xero, plus experience with Toast POS
- Working knowledge of GAAP, payroll processing and tip reporting requirements
- Strong Excel and/or Google Sheets skills
- Accuracy under deadline pressure and the ability to manage priorities independently
- Discretion with confidential employee and financial information
- Associate’s or bachelor’s degree in accounting, finance or business, or equivalent experience
- Bonus: multi-unit restaurant experience, inventory software, FICA tip credit (Form 8846) experience or QuickBooks ProAdvisor certification
Expect occasional evening or weekend hours during period close, year-end and audit prep. Benefits & Perks: Health, dental and vision insurance and paid time off, eligible after 90 days