Office Manager

Part-Time Office Manager

Location: 23131 Verdugo Drive, Laguna Hills, CA 92653
Schedule: Part-time, approximately 20 per week
Company: Recall Masters

We are looking for a dependable, organized, and friendly Part-Time Office Manager to help keep our office running smoothly. This person will be the “go-to” resource for day-to-day office needs, helping support our team, visitors, sales efforts, and general office operations.

This is a great role for someone who enjoys variety, takes pride in being organized, and likes helping people get things done.

Key Responsibilities

• Manage incoming and outgoing mail and packages.
• Greet visitors, guests, vendors, and employees in a warm and professional manner.
• Coordinate shipping of marketing materials, client materials, event materials, and other company items.
• Organize, maintain, and restock sales and marketing materials, including brochures, one-pagers, presentation folders, promotional items, and event supplies.
• Keep the office, conference rooms, kitchen, and common areas neat, stocked, and presentable.
• Monitor and replenish kitchen supplies, snacks, beverages, paper goods, and office supplies.
• Place orders through Amazon and other vendors as needed.
• Assist with preparing materials for sales meetings, conferences, client visits, and internal meetings.
• Help coordinate small office projects, vendor visits, maintenance requests, and supply needs.
• Maintain basic inventory of office, kitchen, shipping, and marketing supplies.
• Provide general administrative support to leadership and team members as needed.

Ideal Candidate

• Highly organized and detail-oriented.
• Friendly, professional, and comfortable greeting visitors.
• Reliable, punctual, and proactive.
• Able to manage small projects without needing constant direction.
• Comfortable using email, basic office software, Amazon, shipping tools, and online ordering systems.
• Willing to jump in and help wherever needed.
• Takes pride in keeping an office looking professional and running efficiently.

Qualifications

• Prior office administration, office management, receptionist, executive assistant, or operations support experience preferred.
• Strong communication skills.
• Basic computer skills, including Microsoft Office, Google Workspace, or similar tools.
• Ability to lift and move light boxes or shipments as needed.
• Good judgment, discretion, and a positive attitude.

Why Join Us

You will play an important role in helping our team stay organized, professional, and focused. This is not a “sit at the front desk and wait for the phone to ring” role. We need someone who notices what needs to be done and takes action before the wheels start wobbling.