Accounting Clerk

The Accounting Clerk is responsible for the accounts payable/accounts receivable functions at the hotel, as applicable; ensuring invoices are received and/or processed on a timely basis, responsible for handling all the hotel deposits in accordance with company standards as well as the income journal function. In addition, The Accounting Clerk also assists theDirector of Finance with the administration of the Accounting area, including Accounts Payable, Human Resources and Payroll.

Job Duties & Functions
? Approach all encounters with guests and employees in a friendly, service-oriented manner.
? Maintain regular attendance in compliance with company standards, as required by scheduling which will vary according to the needs of the hotel.
? Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working (per brand standards)
? Comply at all times with company standards and regulations to encourage safe and efficient hotel operations.
? Ensure hotel billing is processed and mailed in a timely fashion.
? Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with Accounting S.O.P.?s and corporate standards.
? Generate an aging report as directed by Corporate Office.
? Maintain a filing system for direct billing.
? As directed, assist the Property Accountant with Accounts Receivable administration.
? Assist the Property Accountant with the administration of Accounts Payable including processing invoices for payment and maintenance of the checkbook accounting system.

? As directed. do the daily income journal

? Participate in bi-monthly credit meeting and give status of accounts.
? Assist the Property Accountant with the administration of Human Resources issues, including processing New Hire Paperwork, payroll administration and distribution of paychecks.
? Assist with other accounting duties as directed by the Property Accountant.
? Assist with filing of Human Resources and Accounting Paperwork.
? Assist Human Resources with Training Tracking and File Audit process
? Assist Property Accountant with maintaining rolodex for direct bill accounts.
? Other duties as required.
? Access to back of house areas of the hotel and sensitive information.
? Interacting and occasionally having unsupervised contact with guests and/or colleagues
? Access and control to sensitive areas in the hotel premises, including bank reconciliation and proprietary financials
? Access to guestrooms and master keys in the course of completing job duties
? Appropriately handle and manage confidential information including proprietary and trade secret information and access to information technology systems