Executive Assistant

Executive Assistant

Realty Resources Management LLC

Compensation Range: $25.00 - $28.00

Build a Career Supporting Executive Leadership

Realty Resources Management LLC is seeking a highly organized, proactive, and professional Executive Assistant to support our Chief Executive Officer and executive leadership team. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in helping an organization operate efficiently.

As Executive Assistant, you'll serve as a trusted partner to the CEO, coordinating meetings, managing executive communications, assisting with financial reporting, and supporting strategic initiatives that help provide quality affordable housing throughout Maine.

Why Join Us?

• Stable, rewarding work serving local communities
• Health and dental insurance
• Life insurance (2x annual salary)
• 401(k) with company match
• Flexible Spending Account (FSA)
• Paid vacation and sick time
• 10 paid holidays
• 4 weeks paid parental leave
• Mileage reimbursement at the IRS standard rate (when applicable)
• Professional development and career advancement opportunities
• Supportive, collaborative leadership team
• Opportunity to work closely with executive leadership and contribute to organizational success

What You'll Do

• Provide confidential administrative support to the Chief Executive Officer.
• Schedule and coordinate meetings with internal and external stakeholders.
• Prepare meeting agendas, record minutes, and follow up on action items.
• Collaborate with the Director of Operations on weekly vacancy meetings and Accounts Receivable reporting.
• Assist the CEO with Accounts Payable reporting and executive financial summaries.
• Support the preparation of budgets and budget-to-actual reporting.
• Draft, edit, and proofread correspondence, reports, presentations, and other executive communications.
• Organize leadership meetings, company events, and external business engagements.
• Maintain and update company policies, procedures, and organizational documents.
• Track and summarize changes to federal, state, and local affordable housing regulations.
• Assist with annual property budget organization and tracking.
• Maintain contract databases and assist with contract administration and negotiations.
• Handle confidential information with discretion and professionalism.
• Perform other administrative and executive support duties as assigned.

What We're Looking For

• Experience as an Executive Assistant, Administrative Assistant, Office Manager, or in a similar professional support role preferred.
• High school diploma or equivalent required; additional coursework or a degree in Business Administration or a related field is preferred.
• Exceptional organizational and time management skills with the ability to prioritize multiple projects.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently while supporting multiple members of the leadership team.
• Professional judgment, discretion, and strong interpersonal skills.
• Experience in property management, affordable housing, HUD, LIHTC, Rural Development, or financial reporting is a plus but not required.

Physical Requirements

• Ability to sit for extended periods of time.
• Ability to lift up to 30 pounds.
• Ability to bend, kneel, reach, squat, stand, and climb as needed.

Don't meet every qualification? We encourage you to apply. We are committed to training and developing the right candidate.

Equal Opportunity Employer

Realty Resources Management LLC is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace where all employees are treated with respect and dignity. We welcome applicants from all backgrounds and levels of experience.

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $25 - $28