Real Estate administrative assistant

Job Overview
We are seeking a dynamic and highly organized Real Estate Administrative Assistant to join our team! This vital role offers the opportunity to support busy real estate professionals by managing administrative tasks with energy and precision. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to ensure smooth office operations. You will be the backbone of our real estate office, handling a variety of clerical and customer service duties that keep our team running efficiently and effectively. This paid position is perfect for someone eager to grow their career in real estate support while enjoying a lively, fast-paced work environment.

Responsibilities

• Manage front desk operations, greeting clients and visitors with professionalism and enthusiasm
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Maintain organized filing systems for contracts, listings, and client records, ensuring easy retrieval
• Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping
• Assist with calendar management and appointment scheduling for agents and clients
• Handle data entry tasks with precision, updating property listings and client information in multiple databases
• Provide exceptional customer support by responding to inquiries via phone, email, or in person
• Coordinate office supplies inventory and ensure the workspace remains tidy and efficient
• Proofread documents for accuracy before distribution, maintaining high standards of professionalism
• Support office management tasks such as organizing meetings, preparing reports, and managing correspondence

Qualifications

• Proven experience in office management or administrative roles within a real estate or related environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Exceptional phone etiquette and customer service skills; bilingual abilities are a plus for serving diverse clients
• Experience with clerical duties such as filing, data entry, proofreading, and calendar management
• Ability to handle multi-line phone systems confidently while maintaining professionalism under pressure
• Strong typing skills combined with attention to detail for accurate document preparation
• Personal assistant experience or previous roles supporting busy professionals is advantageous

Join us in this energetic role where your organizational talents will directly contribute to our team’s success! We value proactive individuals who thrive on multitasking and delivering top-tier support in a vibrant real estate environment.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $25 - $30