Executive Assistant

Job Title: Executive Assistant

Location: New York, NY (Hybrid – Onsite 3 days/week)

Pay Rate: $41.12/hr

Work Schedule: 40 hours/week

Job Summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to organizational leaders. The ideal candidate will manage executive calendars, coordinate travel, organize meetings, support projects, and maintain confidentiality while working in a fast-paced environment.

Key Responsibilities

• Manage executive Outlook calendars and resolve scheduling conflicts.
• Organize and prioritize daily administrative activities.
• Coordinate multiple projects and ensure deadlines are met.
• Track department commitments, project updates, and performance timelines.
• Prepare correspondence, reports, and professional documents.
• Maintain confidential information with discretion.
• Coordinate domestic and international travel arrangements and expense reporting.
• Organize meetings, events, team activities, and executive visits.
• Communicate effectively with internal teams, executives, and international stakeholders.
• Maintain organized files and administrative records.
• Proactively identify issues and provide administrative support to leadership.

Required Qualifications

• Associate's degree.
• 3 years of administrative support experience.
• Advanced proficiency in Microsoft Office Suite.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Strong project coordination abilities.
• Ability to work independently and exercise sound judgment.
• Experience supporting executive-level leaders.
• Ability to coordinate with international teams and travel schedules.

Preferred Qualifications

• Bachelor's degree.
• 5 years of executive or administrative support experience.
• Experience supporting multiple executives.
• Experience coordinating international travel and executive meetings.