What are the responsibilities and job description for the Office Administrator/Real Estate Closing Coordinator position at Real Estate Network Group?
About the Position:
We are a leading real estate company based in Clackamas, Oregon, dedicated to providing outstanding service to our clients. We’re looking for a highly organized, proactive, and detail-oriented Office Manager/Closing Coordinator to oversee the daily operations of our office and assist with real estate transaction closings. The ideal candidate is a resourceful, personable, and engaging professional with excellent communication skills, capable of supporting our real estate brokers while ensuring smooth office functionality.
Schedule: Monday-Thursday 9:00 AM-3:00 PM and Friday 9:00 AM-12:00 PM (Hours are subject to change)
Compensation: Depends on experience
Office Manager Duties:
- Oversee daily office operations, including ordering and maintaining office supplies and equipment.
- Keep the office clean and tidy.
- Serve as the first point of contact for agents and any visitors to the office.
- Support our brokers by assisting them with printing, scanning, and other tasks as needed.
- Plan and assist with internal events, meetings, celebrations, and community events.
- Schedule and coordinate weekly continuing education classes for brokers.
- Manage the main office phone line and email inbox, directing inquiries to the appropriate party.
- Onboard new brokers, including preparing welcome materials and system access.
- Maintain accurate agent personnel files and ensure compliance with company and regulatory policies.
- Create and manage content for the office Facebook account, including posting updates, events, and relevant information.
- Other duties as assigned.
Closing Coordinator Duties:
- Maintain accurate and complete transaction files in the brokerage’s transaction management system.
- Serve as the point of contact for the “closings” email inbox.
- Accounting support, including agent billing and commission processing.
- Report and track financials.
- Work with brokers to ensure all required documents are submitted for compliance.
- Other duties as assigned.
Minimum Qualifications:
- Excellent verbal and written communication skills
- Detail-oriented with strong problem-solving skills
- Excellent organizational skills
- Ability to multitask
- Microsoft Office Suite, including Outlook, Word, and Excel
- Experience with Canva
- Proficiency with office equipment
Preferred Qualifications:
- Knowledge of or experience in the real estate industry
- Administrative or clerical experience
- Social media experience
Think you're right for the job? Please submit a resume detailing your interest in the role and highlighting your relevant experience. We look forward to learning more about you!
Job Type: Part-time
Work Location: In person