Personal Assistant bookkeeper

Job Summary

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to oversee daily administrative operations and manage financial records within our busy office environment. This role combines essential office management responsibilities with accurate bookkeeping and financial oversight, ensuring smooth operations, effective communication, and precise financial reporting. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support our team and maintain a productive workplace.

Duties

• Manage day-to-day office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and warmth
• Oversee schedule management for staff and executive calendars, coordinating meetings, appointments, and events efficiently
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• Handle vendor management by establishing relationships, processing payments, and ensuring timely deliveries of supplies and services
• Support human resources functions such as onboarding new employees, maintaining personnel files, managing payroll processes, and assisting with training & development initiatives
• Organize office filing systems—both electronic and paper—to ensure quick retrieval of documents and compliance with record-keeping standards
• Assist in budgeting activities by monitoring expenses, preparing financial reports, and identifying cost-saving opportunities

Skills

• Proven experience in office management combined with strong bookkeeping skills using QuickBooks or comparable software
• Excellent communication skills—both verbal and written—to interact effectively with team members, vendors, and clients
• Exceptional organizational skills to manage schedules, files, and multiple priorities seamlessly
• Supervising experience in managing teams or administrative staff with a focus on training & development
• Expertise in vendor management to negotiate contracts and maintain positive relationships
• Knowledge of human resources processes including payroll administration, employee onboarding, and HR compliance
• Ability to handle clerical tasks such as filing, data entry, calendar management, and front desk responsibilities
• Strong understanding of office procedures is a plus
• Familiarity with phone etiquette to ensure professional communication at all times
• Experience in event planning for meetings or company functions is desirable
• Capable of managing budgets effectively while maintaining accuracy in bookkeeping tasks

Join us to play a vital role in creating an organized, efficient workplace where your skills will make a meaningful impact We are committed to fostering a positive environment that values teamwork, professionalism, and continuous growth.

Pay: $ $28.20 per hour

Expected hours: 30 – 35.0 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Location:

• Hobe Sound, FL Preferred)

Work Location: In person

Salary : $28