Administrative Coordinator

Position Announcement and Profile

Administrative Coordinator

REACH Ministries, Tacoma, Washington

Position: 12 hours/week approximately 10 months/year, seasonally required up to 20 hours/week approximately 2 months/year.

Compensation: $22-25 per hour, depending on experience and qualifications.

Benefits:

Generous PTO, wellness stipend, cell phone stipend, 10 annual paid holidays, REACH pays 100% of payroll tax for Washington’s Paid Family & Medical Leave Program, funded professional development, free parking, flexible schedule, paid jury duty, and paid bereavement leave.

Intrinsic benefits and values include high camaraderie, exceptionally low burnout, low turnover (staff and volunteers), high impact results, long-term relationships of trust, daily variety, and paid work time includes staff prayer and Bible study.

Application deadline:

Position will remain open until it is filled. Priority consideration will be given to applications received by November 21, 2025.

Submit email applications or make inquiries to Dan Stoehr, Executive Director

dstoehr@REACHministries.org or 253.383.7616

To be considered, application packages MUST INCLUDE each of the following:

• Cover letter, indicating how you meet the qualifications and why you are an ideal candidate for this position.
• Current resume with relevant credentials and experience.
• A narrative describing your faith journey (no longer than one page).

Job profile:

Note: a full job description is available on request.

Coordinates, oversees, and performs a wide variety of duties in three main areas: office administration, donor relations, and administrative assistance to the Executive Director. Works with the staff and volunteers to carry out the day-to-day business operations of the office, including paying bills, compiling income-expense-payroll documentation for the contract bookkeeper, processing donations, posting donations in the donor database, assisting the Executive Director with donor relations, filing paper and electronic documents, maintaining personnel files, maintaining the office calendar, ordering supplies, coordinating services from vendors, and coordinating facility issues with the landlord. The Administrative Coordinator is expected to have strong initiative, the ability to make judgments and decisions independently, and knowledge of all regulations and policies of the organization.

Credentials:

a. Christ-centered in faith and worship life.

b. Required: High school diploma/GED and at least 2 years of paid or volunteer experience that is directly related to the knowledge, skills, and responsibilities specified. Associates degree or higher, desired.

Required experience, knowledge, and skills:

a. Ability to maintain confidentiality.

b. Competency in office management principles and procedures, with prior experience working with a staff in an office setting.

c. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

d. Strong attention to detail and accuracy in making database entries, preparing database reports, and tracking income and expenses.

e. Ability to achieve competency in Office 365, Word, Excel, QuickBooks, Sumac, and Bloomerang.

f. Demonstrated ability to create, compose, and edit written materials with accurate spelling and grammar.

g. Skills in website updates, social media, and creation of newsletters and brochures, desired.

Responsibilities:

a. Office Management: answer phones, deliver messages, and respond to incoming mail, phone messages, emails, and other communications. Track expenses, order and maintain supplies, manage purchase orders, oversee the contracted bookkeeping service, and prepare documents and files for the bookkeeper. Carry out human resource management procedures, maintain accurate and up-to-date employee files, and order background checks. Liaison with the landlord and maintain security of the office, files, and equipment. Serve as the office contact for Office 365, computers, and telephone system; coordinate contracted technicians, as required; and purchase and inventory hardware and various software programs.

b. Donor Relations: Manage the donor tracking database. Contact donors to resolve questions and issues about their donations. Process all electronic and mailed donations. Prepare and send donation thank you letters and annual tax receipts. Assist with creating newsletters and other communications. Assist with preparing grant applications and reports. Assist the staff in planning and hosting donor events: Coordinate venues, vendors, supplies, equipment, and décor; and manage invitations, RSVPs, and registrations.

c. Provide confidential administrative support for the Executive Director.

The “right fit” for REACH’s new Administrative Coordinator should be evident to self and to all by a natural giftedness and passion for:

Understanding what makes an organization function, with a special ability to plan and accomplish the organization’s goals

• Developing plans to reach identified goals
• Assisting organizations to become more effective and efficient
• Creating order out of organizational chaos
• Organizing people, tasks, and events

Establishing structure in your world

• Setting up routines, timelines, and deadlines
• Breaking long-term projects into a series of specific short-term plans and working diligently through each plan
• Accomplishing projects with a detail orientation

Continually asking “where are we headed?” to ensure reaching a clear destination

• Evaluating whether or not a particular action will help move toward a goal
• Setting goals to help determine priorities and making the necessary corrections to get back on course
• Keeping everyone on point; bringing others back to the “main road”

Caring for people by providing an environment where people feel valued and cared for

• Meeting new people and helping them feel welcomed
• Creating a safe and comfortable setting where relationships can develop
• Seeing ways to connect people together into meaningful relationships
• Setting people at ease in unfamiliar surroundings

Accomplishing practical and necessary tasks which free up, support, and meet the needs of others

• Seeking the tangible and practical things to be done and enjoy doing them
• Serving behind the scenes wherever needed to support the work and strengths of others
• Sensing a higher purpose in meeting everyday responsibilities
• Attaching spiritual value to practical service

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 12 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Education:

• Associate (Preferred)

Experience:

• Office Administration: 2 years (Required)

Work Location: In person

Salary : $22 - $25