What are the responsibilities and job description for the Executive Assistant position at Re Vera Services?
The Executive/Administrative Assistant position is an in-office role. This person will work as an office administrator in the office, up to 15 hours a week, and as an executive assistant to upper management, up to 10 hours a week.
Desired Qualifications:
• High school diploma or GED required, College Degree Preferred
• Must be computer savvy and pass a 1 minute typing test (55 or > WPM with 95% accuracy)
• Strong communication abilities, both oral and written
• Ability to juggle multiple priorities
• Positive attitude and willingness to learn new tasks
The Executive/Administrative Assistant will work 2-3 flexible days per week between August 1 - December 31 and 4 days a week (Monday – Thursday) during the busy season (January 1 – July 31). This could be anywhere from 3-8 hours per day depending on the amount of work and the approved hours of work by management. An average of 20 – 25 hours a week is to be expected, with some weeks being more and some less.
The Executive/Administrative Assistant will be tasked with the following:
• Manage inbound emails with accuracy and professionalism
• Respond to client queries within 12 hours
• Handle payment portal issues, create invoices, file releases
• Update database records
• File documents both in the office files and electronically
• Create and edit student reports (.pdf), adding supporting documentation as needed
• Data entry/resume review and comparisons
• Create documents for clients and managers in Adobe Sign
• Combine documents as requested by verifiers in Adobe professional (this will involve conversion of .jpgs and other non-.pdf files)
• Remove non-matriculants from the database
• Check the fax email inbox
• Set up e-cards for birthdays
• Administer a yearly gift exchange
• Coordinate lawn care and other maintenance issues
• Pay and organize bills
• Manage, pay, and organize insurance premiums
• Run errands necessary for the management team including but not limited to depositing checks, picking up needed items, arranging and procuring lunches, etc.
The policy and guidelines section on PayChex will provide all information regarding Company rules/procedures that each employee is required to follow.
The Executive/Administrative Assistant is responsible for using our database to effectively maintain accurate records of all communication and ensure that verification questions are answered in a timely manner. Strong communication skills and confidentiality are essential in this role to ensure discreet handling of sensitive information. You must be an independent worker with excellent typing skills and a strong knowledge of Outlook and Adobe Suite.
Compensation and Benefits:
The pay for this position is $20-$25 per hour. Base pay offered may vary depending on job-related knowledge, skills, and experience. Part-time benefits are offered through Paychex Marketplace, Smart Solution Plus Marketplace - Discount Medical and Wellness Services.
Equal Employment Opportunity:
Re Vera Services is an equal opportunity employer and prohibits discrimination based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy, childbirth or related conditions), gender identity and expression, age, disability, citizenship, sexual orientation, military service, genetic information, and any other characteristic protected by law.
Salary : $20 - $25