What are the responsibilities and job description for the Accounts Payable and Associate Billing Coordinator position at RDW Group, Inc?
The ideal full-time candidate will be able to perform all the duties of accounts payable while aiding the Accounting department with billing assignments in a hybrid model within our Providence location.
Accounts Payable
Gathers appropriate backup and approvals for processing of invoices and credit card transactions, classifies and ensures timely payment of media, production and G&A invoices for two locations.
Prepares and administers weekly check and credit card disbursements which includes entry, reporting, printing, signatory authorization, mailing checks, distributing credit card numbers to subscribed vendors and balancing cash transactions.
Examines expenses for accuracy and maximum return of cash rebates while identifying areas for cost savings.
Analyzes bank statements and prepares bank reconciliation, investigating discrepancies.
Maintains and updates vendor file, collects W-9 identification forms and completes 1099 year-end processing.
Maintains office supply inventory and orders as needed.
Completes credit applications as required by new vendors.
Billing
Works with internal teams to provide reporting and documentation necessary to ensure that all costs are billed in a timely manner.
Aids billing personnel in transferring costs, invoicing clients, gaining approval and distributing client invoices.
Other
Assists AR with bank deposits during vacation periods.
Supports the Media department, as needed, with staff and faculty position postings.
Proofreads timesheet entries.
Records fixed assets in conjunction with IT department.
Skills, Knowledge and Experience
Excels with accrual accounting principles in a real working environment.
Detail-oriented with a knack for accuracy, verification, organization and task prioritization.
Written communication skills and adaptability to be able to interact with internal colleagues and external vendors in a professional manner.
Ability to work in a paperless system and multi-task.
Understands the media buying and reconciliation process a bonus.
Office 365 and Advantage Software knowledge a plus.
We offer a competitive benefits package that includes 11 paid holidays, health, dental, vision, 401k match, unlimited PTO, flexible spending accounts, voluntary life, long-term disability and more.
RDW Group, Inc is an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical setting:
- Office
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Providence, RI 02908: Reliably commute or planning to relocate before starting work (Required)
Work Location: Hybrid remote in Providence, RI 02908
Salary : $20 - $24