Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure the smooth operation of daily activities. This role offers an exciting opportunity to be at the heart of a fast-paced environment, providing comprehensive administrative support that drives efficiency and productivity. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, with a passion for delivering outstanding service. As a vital member of our team, you will manage complex schedules, coordinate projects, and handle a variety of clerical tasks with enthusiasm and professionalism.

Responsibilities

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate travel arrangements including booking flights, accommodations, transportation, and preparing itineraries to ensure seamless travel experiences.
• Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents for accuracy and clarity.
• Handle multi-line phone systems with professionalism, practicing excellent phone etiquette while screening calls and taking accurate messages.
• Organize and maintain filing systems—both physical and digital—ensuring easy retrieval of documents and confidentiality of sensitive information.
• Assist with event planning for meetings, conferences, or company functions by coordinating logistics, managing invitations, and overseeing event setup.
• Perform data entry tasks efficiently using Microsoft Office applications and data management tools like QuickBooks for bookkeeping and financial record keeping.
• Support project coordination efforts by tracking deadlines, following up on action items, and ensuring timely completion of tasks.
• Conduct office management duties such as ordering supplies, managing office equipment maintenance, and overseeing front desk operations.
• Execute clerical responsibilities including typing reports or transcriptions, proofreading documents for errors, and maintaining organized records.
• Provide exceptional customer service by addressing inquiries professionally both in person and over the phone while maintaining positive relationships with clients and visitors.
• Utilize office technology such as DocuSign for document signing processes and multi-line phone systems to streamline communication channels.

Skills

• Proven experience as a Personal Assistant or in an administrative support role with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Calendar), and familiarity with Microsoft Outlook Calendar.
• Excellent typing speed combined with transcription skills to produce accurate documentation swiftly.
• Demonstrated ability in event planning, project coordination, office management, bookkeeping (QuickBooks), data entry, filing systems, and clerical tasks.
• Strong communication skills with impeccable phone etiquette; ability to handle multi-line phone systems professionally.
• High level of computer literacy with experience in office equipment management including front desk operations.
• Exceptional organizational skills to prioritize tasks effectively in a fast-paced environment while maintaining attention to detail.
• Ability to proofread documents thoroughly to ensure clarity and correctness before submission or distribution.
• Knowledge of office management practices including supply ordering and maintaining office equipment; experience with Google Workspace tools is preferred.
• Familiarity with electronic signature platforms like DocuSign for secure document processing is advantageous. This paid position offers an engaging work environment where your organizational talents will shine! Join us if you’re ready to make a meaningful impact through your proactive support skills while enjoying opportunities for professional growth in a vibrant setting!

Job Type: Part-time

Pay: $25.00 - $40.00 per hour

Ability to Commute:

• North Andover, MA 01845 (Preferred)

Ability to Relocate:

• North Andover, MA 01845: Relocate before starting work (Preferred)

Work Location: Hybrid remote in North Andover, MA 01845

Salary : $25 - $40