What are the responsibilities and job description for the New Systems Coordinator position at RC&E, LLC?
Job Type
Full-time
Description
RC&E is adding a New Systems Coordinator to our New Systems/Project Management team!
Key Responsibilities
Full-time
Description
RC&E is adding a New Systems Coordinator to our New Systems/Project Management team!
Key Responsibilities
- Collect and communicate cross-departmental information pertaining to all phases of ongoing New Systems projects from conception to completion.
- In collaboration with project manager and sales, facilitate job turn-ins with inclusions of estimation build, purchase order or contract, lien documentation, licensing, permits, tax exempt certs., and tax rates for projects.
- Complete setting up new projects in ERP (Spectrum), including contract amount and estimated costs.
- Per direction and request of project manager, assist in setup of vendors and subcontractors as required for in and out-of-town projects.
- Per direction and request of project manager & foremen, assist in ordering materials, rental equipment, etc.
- On a routine basis, meet with the project management team to discuss projected costs and potential change orders.
- Assist PM in monitoring major project milestones including, but not limited to, contract execution, design finalization, mobilization, start-up, completion, retention billing, and payments.
- Assist PM with PO and Invoicing reconciliation prior to CTC execution.
- Prepare Bi-Monthly Cost Activity Review Report for PM CTC updates.
- Perform weekly Rental equipment tracking and reporting to the PM team.
- Perform weekly field schedule reporting and reconciliation of hours worked.
- Perform weekly payroll pre-time approval verification in Spectrum for Superintendent final approval.
- Schedule meetings and support visitors relating to New Systems as directed.
- Bachelor’s degree preferred
- Strong, written and communication skills
- Working knowledge of information software as it pertains to Mechanical/Industrial Refrigeration; ACC Build, Microsoft Suite, ERP, Smartsheet, preferred.
- Proficiency in Microsoft Office, Project, and general computer software
- Eligible for healthcare benefits on Day 1 of employment:
- Medical, dental, vision, and prescription drug coverage
- Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
- Health Savings Account (HSA)
- Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life
- Accident Hospital Indemnity
- Company-paid Short and Long-term Disability Insurance
- Pet Insurance
- Employer matched 401(k) saving plan (with Roth option)
- Weekly paycheck
- Generous paid holiday schedule (11 days per year)
- Paid time off (vacation sick time)
- Learning & Development programs
- Employee Referral Bonus Program
- Tuition Reimbursement