Subcontract Compliance Coordinator

About us:

Razorback LLC is a certified General Contractor specializing in government contracts, with a primary focus on water infrastructure projects. At Razorback LLC we’re building a legacy of excellence in the construction industry. With a commitment to quality, efficiency, and innovation, we pride ourselves on delivering top-tier projects and fostering long-term relationships with our clients and partners. We are looking for an Estimator who thrives in a collaborative, fast-paced environment and shares our commitment to continuous improvement.

Join Razorback LLC – Where Core Values Drive Success!

At Razorback LLC, we don’t just offer jobs - we build careers. Our commitment to hiring and promoting from within is built around our 4 Core Values:

BE AWESOME – It starts with you. Empower and inspire everyone around you. Your attitude determines your environment.

GROW OR DIE – There's no better time than NOW. Whatever you are not changing, you are choosing. If you want more, do more.

PROFESSIONAL & PREPARED – Be an Expert. Know the answer before the question. Be passionate about the details and accountable in every situation.

WHATEVER IT TAKES – Whether you think you can or can't, you are right. There's no limit to what we can do. Create opportunity from challenges. Figure it out...there is always a way

POSITION OVERVIEW

The Subcontract Compliance Coordinator is responsible for overseeing contract administration, ensuring compliance with insurance and legal requirements, and managing subcontractor documentation. This role plays a critical part in mitigating risk, maintaining regulatory standards, and supporting project success by ensuring proper contract oversight and subcontractor prequalification.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Contract Administration

Review, track, and manage owner contracts to ensure compliance with all contractual obligations.

Maintain organized contract documentation and ensure timely execution of agreements.

Coordinate contract amendments, renewals, and closeouts.

Ensure timely renewal of term contracts before expiration.

• Insurance & Risk Management

Verify and track insurance coverage for all projects, ensuring compliance with contractual and legal standards.

Maintain updated insurance certificates from subcontractors and vendors.

Collaborate with leadership to address and mitigate risk-related concerns.

• Subcontractor Database Development

Build and maintain a comprehensive database of prequalified subcontractors.

Track subcontractor qualifications, certifications, and performance history.

Support the prequalification process for new subcontractors to ensure compliance.

• Compliance Oversight

Monitor subcontractor compliance with contract terms, insurance requirements, and safety regulations.

Issue Subcontractor Agreements and maintains up-to-date documentation.

Conduct regular audits of subcontractor documentation and certifications.

Communicate compliance issues to relevant stakeholders and assist in resolution.

• Collaboration & Reporting

Work closely with project managers, accounting, and leadership to ensure seamless contract and compliance operations.

Prepare reports on contract status, insurance compliance, and subcontractor performance.

Identify and implement process improvements to enhance efficiency and risk management.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong organizational skills and attention to detail.
• Experience in contract administration, compliance, or risk management within the construction industry.
• Strong understanding of contract terms, insurance requirements, and risk management principles.
• Proficiency in contract management software and Microsoft Office Suite.
• Excellent organizational, analytical, and communication skills.
• Ability to work collaboratively with cross-functional teams and external partners.

Qualifications:

• Associate degree and/or Bachelor’s degree in Business, Construction Management, or related field preferred
• Minimum of two years, preferably three or more, in contract administration, compliance, or risk management
• Experience in the construction industry is strongly preferred
• Familiarity with insurance requirements, lien laws, and risk mitigation practices

Why Razorback LLC?

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Dynamic, collaborative, and inclusive work culture.
• A chance to be part of an innovative and growing company in the construction industry.

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) & 401(k) matching
• Paid time off & Holidays

Schedule:

• Monday to Friday