What are the responsibilities and job description for the Billing Specialist position at Ray Thomas?
Billing Coordinator
Our well-established law firm is seeking a detail-oriented Legal Billing Coordinator to join its Finance team in New York. This role requires working closely with attorneys, clients, and internal departments to manage billing processes and ensure prompt and accurate invoicing. The position offers a hybrid work arrangement, with a strong in-office presence and some flexibility for remote work.
Key Responsibilities:
- Communicate with attorneys and clients regarding billing questions and account updates
- Prepare, review, and finalize client invoices according to firm and client guidelines
- Maintain a thorough understanding of client billing preferences and ensure compliance
- Collaborate with partners to review billing materials and assist in addressing any outstanding accounts
- Identify and suggest improvements to internal billing processes
- Work alongside administrative departments to align billing practices with firm policies
- Manage the organization, production, and delivery of billing documents
- Troubleshoot and escalate billing issues as necessary, coordinating with internal technology and finance teams
- Track billing deadlines and ensure invoices are completed and submitted on schedule
- Provide administrative support to leadership as needed
Qualifications:
- Minimum of 2 years of billing and/or e-billing experience in a law firm or legal environment
- Strong proficiency in Microsoft Office, particularly Excel and Word
- Knowledge of the billing software Aderant is a plus
- Excellent communication skills, both written and verbal
- High level of organization and attention to detail
- Ability to prioritize and complete multiple projects within tight deadlines
- Self-motivated with the ability to work independently
- Committed to upholding firm policies on attendance, security, and confidentiality
Job Type: Full-time
Pay: $85,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Legal Billing: 1 year (Required)
Work Location: Hybrid remote in New York, NY 10103
Salary : $85,000 - $100,000
