Dedicated Fleets Coordinator

Purpose

This role is a part of Ravago America’s Domestic Transportation Department. The department supports approximately 30 of Ravago’s different distribution channels and manages a transportation budget of nearly $150M (roughly 200,000 shipments delivered) annually.

The Dedicated Fleets Coordinator is responsible for interacting daily with multiple carrier partners across multiple regions of the country. This role is responsible for ensuring accurate load planning occurs daily and following procedures to manage and communicate to interested parties any deviations that may impact our ability to meet requested delivery dates.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1. Area of Focus (In order of percentage of time spent on activity, importance and/or priority)

• Working directly with multiple account managers, driver managers, and internal and external stakeholders   
• Maintaining accurate and up-to-date TMS, including recording reasons and codes for shipments reported as delayed
• Providing timely status updates, notifications, and documentation to internal and external partners as requested
• Scheduling appointments for loading or unloading when necessary 
• Tracking and tracing all shipments daily
• Actively participating in regional routing calls to ensure accuracy in planning customer deliveries
• Adhering to internal customer segmentation guidelines to evaluate and determine priority shipping assignments
• Monitoring and maximizing the utilization of fleet equipment assets
• Reviewing and processing invoices for approval and payment
• Facilitating positive carrier-warehouse relationships
• Other related duties that may be assigned

Supervisory Responsibilities 

1. Not Applicable

Contacts

• Internal:  Transportation, Sales, Customer Service, Purchasing, Warehouse, Accounting
• External:  Dedicated fleet providers, warehouses

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.        

1. Must possess excellent interpersonal and problem solving skills
2. Detail oriented, ability to prioritize and multitask efficiently
3. Proficient in Microsoft Excel, Word and Outlook
4. Work well under pressure
5. Adaptable and flexible
6. Able to efficiently work under minimal supervision
7. Proficient in Microsoft Excel, Word and Outlook

Minimum Qualifications/ Education / Experience / Certifications

1. Education:
   1. A four-year college degree is desired or equivalent experience considered in lieu of degree.
2. Experience:
   1. Minimum of 2-3 years of related logistics experience is preferred
3. Licenses / Certifications:
   1. Valid driver’s license – required
4. Language:
   1. Proficiency in English required

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

• Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
• This position is a hybrid in-office 3 days a week and work-from-home role

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
2. Push, pull, and lift to 20lbs
3. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.

Acknowledgement:

This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization. 

Salary : $150