Senior Executive Assistant to the Owner & Chairman

Description

The Senior Executive Assistant provides comprehensive, high level administrative and strategic support to the Owner and Chairman. This role serves as a trusted gatekeeper, liaison and partner, ensuring the Chairman's time, communications and priorities are managed with exceptional professionalism, discretion, and efficiency. The position requires sound judgment, initiative-taking mindset, and the ability to excel in a fast-paced high expectation environment.

Key Responsibilities

• Executive Support & Calendar Management:

Strategically manage the chairman's complex calendar, anticipating needs, prioritizing meetings and ensuring optimal time allocation for business and personal commitments.

• Communication & Correspondence:

Serve as primary point of contact and facilitator for Chairman’s endeavors. Draft, review, and manage correspondence with a polished professional tone that reflects the Chairman's standards.

• Travel and Event Coordination:

Plan and oversee detailed itineraries for domestic and international travel, including

logistics, accommodations, ground transportation, and briefing materials. Collaborate with company’s Aviation Department for scheduling and travel planning. Provide oversight and support for executive events, board meetings, and other high-profile engagements.

• Project & Initiative Support:

Partner with the Chairman on key business and philanthropic initiatives, conducting research, preparing presentations and reports, and ensuring timely follow through on priorities.

• Relationship Management:

Liaison with senior executives, board members, and investors. Maintain strong professional relationships and uphold the highest level of confidentiality.

• Information & Document Management:

Prepare and organize executive materials, board packets, and other confidential documents. Maintain accurate records and ensure seamless information flow between the chairman's business, household, and personal affairs.

• Operational Oversight:

Coordinate with the Chairman's Chief of Staff, house manager, and family office team to align business and personal operations, anticipate needs and resolve issues proactively.

• Team Management:

Oversee executive support team, including facilities management.

Personal Attributes

• Strategic & Anticipatory:

Proactively anticipates and resolves potential challenges.

• Discreet & Trustworthy:

Manages confidential information with absolute integrity.

• Polished Communicator:

Articulate, poised, and professional in all settings.

• Resilient & Flexible:

Comfortable navigating shifting priorities with tight deadlines.

• Relationship Oriented:

Represents the Chairman with excellence and diplomacy at all times.

• Organically Influential:

Ability to effectively influence and align senior stakeholders, even without direct authority, using professionalism, diplomacy, and sound judgment.

• Emotionally Intelligent:

Possesses high emotional intelligence with strong awareness of personalities, power dynamics, and timing to navigate complex situations thoughtfully.

Requirements

• Minimum of 7-10 years’ experience supporting C-Suite executive, principal, or owner (preferably in a fast-moving corporate or family office environment).
• Experience serving as a trusted representative for an executive, with the judgment to make decisions and manage priorities on their behalf when appropriate.
• Proven ability to manage multiple priorities and maintain discretion with sensitive information.
• Exceptional organizational communication and interpersonal skills.
• Knowledge of privacy, security, and risk-management best practices, especially for high-profile or high-net-worth individuals.
• High proficiency with Productivity Tools (Microsoft 365, Google Workspace, CRM systems, project management platforms).
• Professional polish, adaptability, and sound judgment in every interaction.
• Bachelor's degree preferred, advanced administrative or business training a plus.
• Experience with corporate aviation departments and related systems is a plus.

Physical Demands:

• Lifting heavy objects occasionally, up to 10 pounds frequently, and frequently small objects.
• Sitting for long periods of time.
• Walking jobs, standing, occasionally for extended periods.
• Must have manual use of hands and vision to use computer constantly.

Employee Benefits:

• Medical, Dental and Vision Insurance
• 401(k) – Company Match up to 5%
• Generous Paid Time Off (PTO)
• Paid Maternity and Paternity Leave
• Adoption Assistance and Leave
• Tuition Assistance
• And More!