Service Administration Manager

Rolling Meadows, IL

When it comes to intelligent kitchen equipment and digital products, the RATIONAL Group is the global market and technology leader. Now its 2,700 employees around the world need help. They need someone with brains, tenacity, and enthusiasm. Someone like you.

Summary

The primary responsibility of the Service Administration Manager is to oversee the administration process for RATIONAL USA. The Service Administration Manager (SAM) manages a team of Administrators who effectively process work order completion, service invoicing, and service quotations. The SAM interacts frequently with other managers within the Service organization, other departments within RATIONAL, and our 3rd party Service Partners. The SAM is the escalation point for service administration inquiries and discrepancy resolution. The continuous improvement of our systems and processes is necessary to keep up with service business growth. For this reason, the SAM is considered Key User for Salesforce, SAP, and customer work order billing portals.

Responsibilities

• Manage the work order claim process to ensure timely turnaround and payment to RATIONAL Service Partners.
• Manage the billing process for work performed for RATIONAL direct service customers.
• Maintain the RATIONAL account for customers’ facility management systems.
• Manage onboarding process of service partners which includes ensuring contracts are completed, set-up of service partner accounts, and service partner user profiles.
• Maintain service partner account data, rates, and prices.
• Resolve service partner user access into our systems.
• Develop and coach the Service Administration team.
• Collaborate with internal accounts receivable process to resolve billing discrepancies.
• Hiring, training, and managing service admin staff in best customer service practices.
• Implementing improvements to the service administration process.
• Provide monthly and annual KPI reporting.
• Coordinate training logistics for technical trainings.
  
  

Qualifications

• High school degree or higher
• 5 years in service administration
• 2 years of supervisor or team lead experience
• English fluency
• Ability to effectively communicate, both verbally and in writing, technical details concerning RATIONAL USA equipment, accessories, consumables, and spare parts to support customers, internal staff, and our business partners.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Ability to calculate figures and amounts such as discounts, data analysis, trends, extrapolations.
• Knowledge in rates, tax calculations
  
  

Our Benefits

• Health insurance Day 1, 401(k) Match
• Half-day Summer Fridays with up to 31 days off in each year of employment
• Company Bistro with food available free for employees
• Reimbursement for Health Club memberships, AAA, and Costco or Sam's Club
• Discounted prices on entertainment, travel, and leisure activities
• All-Company Kickoff event, company summer BBQ
• Opportunities for further internal and external development
• Opportunity for profit-sharing type of financial benefits
  
  

What counts for us are your qualifications – regardless of age, gender, disability, sexual orientation/identity or social, ethnic, or religious backgrounds. We welcome applications from all people with diverse backgrounds.

If you have any questions, please contact Jeffrey Romanek at j.romanek@rational-online.com.