What are the responsibilities and job description for the Paralegal Hybrid (Paralegal/Litigation Assistant) position at RATHJE & WOODWARD LLC?
Midsize Wheaton law firm, Rathje Woodward LLC, is seeking a Paralegal Hybrid (Paralegal/Litigation Assistant). This role combines the functions of a Litigation Paralegal and the administrative responsibilities of a Litigation Assistant.
The Paralegal Hybrid will work closely with litigation teams on litigation matters, assisting with all aspects of case preparation and file management, from commencement through trial and appeal.
Responsibilities:
- Daily case management and maintenance of electronic file and docket for litigation team, including indexing pleadings and calendaring hearings and deadlines.
- E-file pleadings in state, federal, and appellate courts.
- Draft routine court filings, discovery, and correspondence for attorney review and use.
- Provide daily administrative and logistical support for assigned matters including client and court interactions, deposition and meeting scheduling, opening new matters, and drafting engagement letters.
- Cite check, format, and proofread pleadings, memorandums, and briefs, and prepare tables of contents and tables of authority for same.
- Assist attorneys with all phases of discovery, including preparation of templates, drafting and formatting requests and responses, setting up e-discovery projects for review and coding, running document productions from e-discovery platforms, and maintaining production indices.
- Assist attorneys with deposition preparation, including preparing exhibits, coordinating reporting services and deposition locations, and preparing subpoenas and subject matter riders.
· Assist with trial preparation, including preparing witness lists, exhibit lists, and trial notebooks.
· Communicate and coordinate with clients, opposing counsel, and other professionals involved in litigation matters.
· Complete other tasks and research projects as they are assigned.
- Track and enter own time for billable tasks performed.
Qualifications and Required Skills:
- 5 years’ experience in Litigation strongly preferred.
- Ability to prioritize, multitask, and work independently to meet deadlines.
- Excellent written and verbal communication skills, including proofreading.
- Exceptional attention to detail with strong organizational skills.
- Proficiency in State, Federal and Appellate Court e-filing systems is required.
- Proficiency in Adobe Acrobat and Microsoft office products is required.
- Blue Book proficiency is preferred.
- Familiarity with Westlaw and other research platforms is preferred.
- Familiarity with NetDocuments or other document management systems is preferred.
- Familiarity with e-discovery platforms such as Relativity and Logikcull is preferred.
- Familiarity with time entry and billing systems, such as Centerbase, preferred.
- Some travel may be required.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off