Office Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and clients alike. The ideal candidate will be proactive, detail-oriented, and possess a passion for maintaining an efficient and welcoming office environment. Your enthusiasm and organizational skills will help foster a productive workplace where everyone can thrive.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle data entry tasks accurately using productivity software, spreadsheets, and word processing tools to maintain organized records
• Support office management activities such as calendar management, scheduling appointments, and coordinating meetings
• Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking
• Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts
• Perform clerical duties such as proofreading documents, preparing reports, and maintaining filing systems
• Support team members with personal assistant responsibilities like managing schedules and organizing travel arrangements

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Strong computer literacy with technical proficiency in office productivity software and data management tools
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to assist diverse client needs and enhance communication
• Demonstrated experience in office management, clerical work, or administrative roles with a focus on customer support and front desk operations
• Exceptional phone communication skills combined with professional phone etiquette for handling inquiries and scheduling calls
• Ability to multitask efficiently while maintaining accuracy in proofreading, typing, and document preparation
• Time management skills that enable timely completion of tasks without sacrificing quality or attention to detail

Join us as an Office Administrative Assistant where your energy, organization, and technical skills will contribute significantly to our vibrant workplace! We value proactive individuals who thrive on supporting team success through excellent administrative practices.

Pay: $26.72 - $32.50 per hour

Expected hours: 25.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Work Location: Hybrid remote in Harrisburg, PA 17102

Salary : $27 - $33