What are the responsibilities and job description for the HR Administrator position at Rapiscan Systems?
Overview
Rapiscan, an OSI Systems Company is seeking an HR Administrator , based out of Billerica, MA.
Rapiscan Systems, an OSI Systems, Inc. company, designs, manufactures and markets security and inspection systems worldwide. Our products are used to inspect baggage, cargo, people, vehicles and other objects for weapons, explosives, drugs and other contraband. Rapiscan Systems security and inspection devices can be found in a wide range of locations such as airports, border crossings, railway stations, seaports and terminals, government and military installations, and nuclear facilities.
The HR Administrator provides general employee relations support and is responsible for ensuring HR data is correct and processed timely. This role performs site HR Administrative duties. This position will be the first point of contact to internal clients for HR related matters.
Responsibilities
Please review our benefits here: Life at OSI
The pay range above represents annual base salary only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job-related knowledge and skills, and education in conjunction with market and business considerations.
Base salary is one component of your total rewards package. You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full-Time salaried employees are entitled to flexible time-off.
NOTICE TO THIRD PARTY AGENCIES
OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.
Equal Opportunity Employer – Disability and Veteran Know Your Rights
Poster Link
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and
inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.
Rapiscan, an OSI Systems Company is seeking an HR Administrator , based out of Billerica, MA.
Rapiscan Systems, an OSI Systems, Inc. company, designs, manufactures and markets security and inspection systems worldwide. Our products are used to inspect baggage, cargo, people, vehicles and other objects for weapons, explosives, drugs and other contraband. Rapiscan Systems security and inspection devices can be found in a wide range of locations such as airports, border crossings, railway stations, seaports and terminals, government and military installations, and nuclear facilities.
The HR Administrator provides general employee relations support and is responsible for ensuring HR data is correct and processed timely. This role performs site HR Administrative duties. This position will be the first point of contact to internal clients for HR related matters.
Responsibilities
- Ensure accurate and timely data entry of all paperwork including: new hires, transfers, promotions, terminations and all other personnel changes into various HR systems (ADP, timekeeping, contingent staff database, etc.).
- Engage with all HR functional areas in order to ensure that accurate information is communicated and processes are followed.
- Must meet all payroll deadlines and assist in planning employee changes around those timeframes.
- Prepare for new hires. Communicate with new hires regarding Day 1 expectations, and manage new hire orientation and documentation.
- Coordinate exit meetings and communicate important exit information to employees in advance of their last day. Ensure final pay is prepared accurately and in accordance with state regulations.
- Responsible for accurate and complete employee files and organization of the file room and file storage.
- Regular and ad-hoc reporting as needed support to HR Manager with all department needs.
- Assist with hiring, coordination and tracking of all temporary and consulting staff.
- Front line HR support for all internal employee information requests and data updates.
- Support all HR data needs, including compiling regular and frequent reports for various purposes.
- Work closely with HRIS as needed to support division HR system needs and operate as conduit with HRIS to help facilitate the accessibility of data to HR and Managers.
- Coordinate company awards program; ensure timely ordering and distribution of certificate, award and gift card.
- Processing invoices for all contingent staff, vendor recruiting firms and consultants.
- Maintain compliance with federal, state, county and city laws and regulations.
- Uphold the Company’s core values of Integrity, Innovation, Accountability, and Teamwork.
- Demonstrate behavior consistent with the Company’s Code of Ethics and Conduct.
- It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
- Duties may be modified or assigned at any time to meet the needs of the business
- Associates Degree in business or related field preferred or equivalent work experience may be considered in lieu of a degree.
- Minimum of 2 years in administrative experience within an HR department is highly desired.
- Basic knowledge of relevant employment laws, including FMLA and EEO.
- Proficient with MS Office applications, including Word, Excel and PowerPoint. Must have intermediate/advanced Excel skills, including formulas, pivot tables, v-look-ups, formatting.
- Excellent interpersonal, time management, communication skills are critical.
- Strong customer service skills, attention to detail and the ability to multi-task are essential.
Please review our benefits here: Life at OSI
The pay range above represents annual base salary only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job-related knowledge and skills, and education in conjunction with market and business considerations.
Base salary is one component of your total rewards package. You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full-Time salaried employees are entitled to flexible time-off.
NOTICE TO THIRD PARTY AGENCIES
OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.
Equal Opportunity Employer – Disability and Veteran Know Your Rights
Poster Link
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and
inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.