What are the responsibilities and job description for the HR Administrator position at OSI Systems, Inc?
Overview:
The HR Administrator provides general employee support and ensures HR data is accurate and processed in a timely manner while performing site-level HR administrative duties. This role serves as the first point of contact for internal clients on HR-related matters and supports a wide range of administrative responsibilities, including coordinating and processing onboarding and offboarding, maintaining accurate electronic and physical records and supporting various HR programs. The HR Administrator acts as a liaison between employees and the benefits and payroll teams. This role requires familiarity with state and federal employment laws, strong organizational skills, and the ability to thrive in a fast-paced, multi-project environment. A strong focus on high-quality customer service and responsiveness to employee needs is essential, as is the ability to work with multiple software applications, including enterprise-wide systems and intranet/internet tools.
Responsibilities:
Rapiscan Systems | AS&E, an OSI Systems Company is seeking a Temporary HR Administrator, based out of Billerica, MA.
We are proud to be a trusted provider of advanced X-ray technologies for ports, borders, military, high-threat facilities and critical infrastructure all over the world. Be a part of our mission to provide our customers with best-in-class cargo and vehicle screening systems and services so they can combat terrorism, trade fraud, drug and weapon smuggling, and illegal immigration.
The HR Administrator provides general employee support and ensures HR data is accurate and processed in a timely manner while performing site-level HR administrative duties. This role serves as the first point of contact for internal clients on HR-related matters and supports a wide range of administrative responsibilities, including coordinating and processing onboarding and offboarding, maintaining accurate electronic and physical records and supporting various HR programs. The HR Administrator acts as a liaison between employees and the benefits and payroll teams. This role requires familiarity with state and federal employment laws, strong organizational skills, and the ability to thrive in a fast-paced, multi-project environment. A strong focus on high-quality customer service and responsiveness to employee needs is essential, as is the ability to work with multiple software applications, including enterprise-wide systems and intranet/internet tools.
- Coordinate and process all onboarding and offboarding activities, including:
- Preparing for new hires and communicating Day 1 expectations
- Managing new hire orientation, documentation, and system access
- Coordinating exit meetings, conducting exit interviews, and communicating exit-related information. Ensuring final pay is processed accurately and in compliance with state regulations
- Completing unemployment requests and termination documentation
- Ensure accurate and timely data entry for all employee lifecycle events, including new hires, transfers, promotions, terminations, and other personnel changes, across multiple HR systems (e.g., ADP, timekeeping, contingent staff databases)
- Meet payroll-related deadlines and support planning of employee changes around payroll processing timelines
- Maintain accurate, complete, and compliant electronic and physical employee records, including organization and upkeep of file rooms and file storage
- Serve as front-line administrative HR support by responding to employee requests for information, data updates, and routine HR inquiries with a strong focus on customer service and responsiveness
- Support HR operations by assisting with:
- HR policies, procedures, and information sharing
- Administrative components of HR programs, projects, and initiatives
- Continuous process improvement through documentation and feedback
- Work closely with the HR Business Partner, HR Manager, benefits team, Payroll team, HRIS, and Talent Acquisition to support day-to-day HR operations
- Support HR data and reporting needs by preparing regular and ad hoc reports to meet departmental and business requirements
- Ensure compliance with federal, state, county, and city employment laws and internal HR policies through accurate documentation and recordkeeping
- Uphold the Company’s core values of Integrity, Innovation, Accountability, and Teamwork
- Demonstrate behavior consistent with the Company’s Code of Ethics and Conduct
- It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem
- Duties may be modified or assigned at any time to meet the needs of the business
- Associate’s degree (Bachelor’s preferred), in Business, Human Resources, or related field preferred: equivalent relevant work experience may be substituted in lieu of a degree.
- 2–4 years of experience in an HR administrative, HR coordinator, or similar support role, preferably in a fast-paced environment.
- Familiarity with federal, state, and local employment laws and HR compliance requirements.
- Experience working with HRIS and payroll systems; knowledge of global HRIS applications is a plus.
- Proficient with MS Office applications, including Word, Excel and PowerPoint. Must have intermediate/advanced Excel skills, including formulas, pivot tables, v-look-ups and, formatting.
- Excellent interpersonal, communication, and customer service skills, with the ability to communicate effectively via email, phone, and in person.
- Strong time management and organizational skills with the ability to multitask and support multiple stakeholders.
- Demonstrated initiative and willingness to take ownership of tasks and support HR projects and process improvements.
- Positive, professional, and service-oriented attitude with a commitment to supporting employee needs and business objectives.