Bookkeeper (26-27 SY)

Job title:Secretary BookkeeperReports to:Principal, Assistant Principal, or DirectorReceives guidance from:Principal, Assistant Principal, or Director

Overtime Status

Compliant with position, salary and FLSA regulations

Job Purpose

In keeping a tradition of excellence, the purpose of the Secretary Bookkeeper is to assist in the administration of the district's business affairs so as to provide the maximum services for the school office and to ensure that all students' needs are being met. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties And Responsibilities

• Maintain a complete and systematic set of records of all financial transactions
• Record details of the school's financial transactions in appropriate journals and subsidiary ledgers from sources as requisitions and payroll records
• Summarize and balance entries recorded in individual journals and ledgers, and transfers data to general ledgers
• Prepare financial statements, income statements, and cost reports to reflect the financial condition of the district
• Trace errors and records adjustment to correct charges or credits posted to incorrect amounts
• Compute and record cash receipt summaries
• Reconcile canceled payroll and accounts payable checks with bank statements and verifies bank balance with statements
• Receive and route all incoming calls
• Maintain office equipment, inventories and office supplies
• Keep record of staff timesheets, leave and absences
• File correspondence, invoices, cards, or other records in a timely manner and distributes to the correct department/person
• Clear files at intervals under a principal's supervision
• Purchase for the school's administration by identifying and recognizing the real needs for goods and services in all parts of school with consideration of the guidelines of prices, service, quality and delivery
• Maintain financial records (e.g. ticket sales, fundraisers, monthly bank statements, deposits, student projects, receipts, etc.) for ensuring completeness and availability of records while remaining in compliance with district policy and established regulatory guidelines.
• Monitor financial procedures (e.g. student activities, fundraisers, student clubs, etc.) for providing services within established guidelines.
• Participate in meetings (e.g. unit meetings, in-service training, workshops, etc.) for conveying and gathering information required to perform job functions.
• Perform general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for supporting departmental activities.
• Prepare a variety of financial information (e.g. account status by club, activity ticket revenue, student fees, general funds, etc.) for documenting activities, providing reference, conveying information, and complying with established financial, legal, and administrative requirements.
• Reconcile financial data for maintaining accurate account balances while ensuring compliance with established accounting practices.
• Research discrepancies of financial information and documentation (e.g. purchase orders, invoices, etc.) for ensuring the accuracy and adhering to established procedures prior to processing.
• Respond to inquiries of staff and administration regarding financial procedures for providing information, direction and referral for addressing inquiry.
• Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
• Undergo periodic evaluations according to state and board policy procedures
• Maintain confidentiality
• Regular, dependable, in person attendance and punctuality are essential functions of this position
• Perform such other and not specifically enumerated duties as may be requested by the Board of
• Education, superintendent, administrator, director or established by district policy
• Read, understand, and abide by Employee Conduct Policy, GAB, all other district policies and applicable procedures and protocols as established by RCSD, and Mississippi Educator Code of Conduct
  
  

Qualifications

• Education Level: High School Diploma
• Certification: n/a
• Other Requirements: Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office processes and procedures, clerical and secretarial experience.
  
  

Terms Of Employment

• Salary and work year as established by the Rankin County Board of Education
  
  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Evaluation

Performance of this job will be evaluated in accordance with the provisions of the Rankin County School Board policy on Evaluation of Professional Personnel