Office Manager

Position Overview:

Rangefront Mining Services is seeking a highly organized and versatile Office Manager to lead the administrative functions of our organization. This role is essential to maintaining operational efficiency and supporting leadership across a variety of functions including travel coordination, marketing, CRM management, office operations, and executive support. The ideal candidate will be proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic, fast-paced environment.

Key Responsibilities:

Administrative & Executive Support:

• Provide direct administrative support to the President, including calendar management, meeting coordination, and task tracking.
• Organize and schedule meetings and appointments.
• Answer and route incoming office phone calls, emails, and other communications professionally and efficiently.
• Maintain confidentiality with sensitive company and personnel information.
• Assist in the onboarding process for new hires and maintain employee records.
• Support bookkeeping and payroll functions, as needed.
• Draft, update, and maintain service agreement contracts and other business documentation.
• Prepare meeting agendas, take minutes, and follow up on action items.

Office Operations & Facilities Management:

• Oversee all office needs including ordering supplies, maintaining inventory, and managing vendor relationships.
• Coordinate regular cleaning services and ensure the office environment is organized, professional, and well-maintained.
• Implement systems for office organization and efficiency, including filing, scanning, mailing, and workspace layout.
• Coordinate maintenance and repairs as needed.
• Enforce office policies, procedures, and safety protocols.

Travel & Event Coordination:

• Arrange travel accommodations for employees attending conferences, client meetings, and training sessions.
• Coordinate logistics for company events and parties, including venue selection, catering, scheduling, and communication with attendees.
• Maintain a calendar of upcoming events and ensure timely preparation and execution.

Marketing & Brand Support:

• Order and manage company swag and promotional materials for internal and external use.
• Assist with marketing initiatives including social media scheduling, email campaigns, and branded communications.
• Collaborate with vendors and internal teams to maintain brand consistency across all platforms.

CRM & Systems Management:

• Manage and maintain the company’s CRM system, ensuring accurate data entry, reporting, and user support.
• Train staff on CRM usage and troubleshoot issues as needed.
• Generate reports and assist with data analysis to support business decisions.

Required Qualifications:

• Minimum of 3 years of experience in office management, executive assistance, or administrative coordination.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); knowledge of QuickBooks or other accounting software is a plus.
• Strong proficiency in CRM platforms and general office systems.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Experience coordinating travel arrangements, event planning, and marketing support.
• Familiarity with contract management, document control, and office systems.
• High level of discretion and professionalism, especially when handling confidential information.
• Strong attention to detail, problem-solving skills, and a positive attitude.

About Rangefront Mining Services:

Rangefront Mining Services is a US-based company with headquarters in Elko, Nevada. We specialize in providing contract labor services for the mining and geology industries at locations all over the United States. With decades of experience and deep relationships in both fields, we have expertise in being able to recognize and qualify the best candidates.

Rangefront strives to re-employ our top-quality candidates after each contract position has ended. We have great relationships with these candidates because of our competitive benefits, exceptional communication, and our commitment to keeping our outstanding laborers employed in great contract positions. This means they are loyal, hardworking, and qualified to take on the next mining or geology project.

Along with many life-goal centered benefits, our company offers many exciting and rewarding opportunities in geology, exploration, and mining. We believe your career with us will be highly fulfilling.

Thank you for your application, however, only those selected for an interview will be contacted.

*To be considered, candidate must be legally eligible to work in the United States.