What are the responsibilities and job description for the Executive Administrative Assistant position at Rancher Hat Bar?
Job Title: Executive Assistant
Location: In-Office (Full-Time) – Rancher Hat Bar
Schedule: Monday – Friday | 9:00 AM – 5:00 PM
About Us:
Rancher Hat Bar is a premium destination for custom hats and Western lifestyle goods. We are passionate about craftsmanship, authenticity, and providing an unmatched customer experience. As our brand grows, we are looking for a dedicated and highly organized Executive Assistant to support our leadership team and ensure smooth day-to-day operations.
Position Overview:
We are seeking an experienced, full-time Executive Assistant to work closely with our executives in a Monday – Friday, 9 AM – 5 PM in-office role. This must be your sole professional focus—we are not looking for part-time candidates or individuals balancing multiple jobs.
The ideal candidate will have a proven background supporting high-level executives, be detail-oriented, proactive, and capable of handling a wide variety of administrative and office support tasks with professionalism and discretion.
Key Responsibilities:
- Provide high-level administrative support to the executive team
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Handle confidential documents and information with discretion
- Assist with day-to-day office management tasks to keep operations running smoothly
- Prepare reports, presentations, and communications on behalf of executives
- Organize and maintain filing systems, both physical and digital
- Coordinate internal and external communications
- Assist with event planning, special projects, and other administrative duties as needed
- Admin assistance for the company, managing the companies calendars across locations
- Assistance planning and coordinating private parties for all stores
- Booking reservations and events
Requirements:
- Proven experience supporting C-level or senior executives
- Exceptional organizational, multitasking, and problem-solving skills
- Strong communication skills, both verbal and written
- Proficiency in Microsoft Office Suite, Google Workspace, and other administrative tools
- Ability to prioritize tasks effectively and work independently
- Full-time availability, Monday – Friday, 9 AM – 5 PM, in-office
- No other concurrent jobs or professional commitments – Rancher Hat Bar must be your only focus
Ideal Candidate Traits:
- Professional and polished demeanor
- Highly trustworthy with a strong sense of discretion
- Positive attitude and team-player mentality
- Strong attention to detail and follow-through
- Independence and take initiative
To Apply:
- Please submit your resume and a brief cover letter highlighting your relevant experience and why you’re a great fit for Rancher Hat Bar.