Office Manager - HR & Compliance

Company Description RAM International Shipping LLC is a logistics company that has provided air, ocean, ground, and intermodal transportation services since 2011. The organization operates its own warehouse facilities in New Jersey and Delaware, supporting daily routes that connect key Northeast ports, airports, and distribution hubs. RAM International Shipping offers drayage, transloading, warehousing, vehicle shipping, and final delivery services, allowing customers to consolidate more of their shipping needs with one team. This integrated approach helps clients reduce handoffs, streamline operations, and improve efficiency across the shipping process.

Role Description The Office Manager – HR & Compliance is a full-time, on-site role based in West Caldwell, NJ. This role is responsible for overseeing daily office operations, including administrative support, office equipment coordination, and maintaining organized records and documentation. The position manages HR-related activities such as onboarding, time and attendance tracking, basic benefits coordination, and maintaining employee files in alignment with company policies and regulatory requirements. The role also ensures compliance with internal procedures and industry regulations, supports audits and reporting, and collaborates with management to implement process improvements. Daily tasks include handling internal and external communications, coordinating with warehouse and operations teams, addressing customer service inquiries related to documentation or scheduling, and supporting a professional, safe, and efficient office environment.

Qualifications

• Strong Communication and Customer Service skills, with the ability to interact professionally with team members, partners, and clients.
• Proficiency in Administrative Assistance and Office Administration tasks, including scheduling, document management, and office coordination.
• Comfort working with Office Equipment and standard office software, such as email platforms, spreadsheets, and document tools.
• Experience in HR support functions, including onboarding, maintaining personnel records, and assisting with policy implementation and compliance.
• Knowledge of basic compliance principles, preferably within logistics, transportation, or warehousing environments.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced setting.
• Ability to work on-site full time in West Caldwell, NJ, and collaborate effectively with cross-functional teams.
• Previous experience in office management, HR coordination, or compliance support; experience in shipping or logistics is a plus.
• Associate or bachelor’s degree in Business Administration, Human Resources, or a related field, or equivalent relevant experience.
• Must be fluent or near-fluent in Ukrainian and/or Russian