Administrative Assistant (Construction Industry)

Company Summary

Founded in 1918, RAM Construction Services is the oldest and most experienced contractor in the United States for waterproofing and restoration services. With over a century of expertise, we take pride in our in-depth understanding of each project's unique needs and requirements.

At RAM Construction Services, our highly skilled employees are the backbone of our success. We value their commitment to excellence and foster a culture of continuous growth and development. With our extensive experience and dedication to top-notch service, we remain an industry leader for all your waterproofing and restoration needs.

Core Values

• Relationships are our business.
• Safety without compromise
• Unapologetically competitive
• 360 Accountability
• Embrace Collaboration
  
  

Generous Compensation Package Includes

• Competitive salary with annual bonus opportunity
• Comprehensive Medical, Dental, & Vision Coverage
• Generous Paid Time Off Policy – 15 days at hire, 20 days on 1st service anniversary
• 401k
• Paid Holidays
• Life Insurance
• Short-Term & Long-Term Disability
• Annual Apparel Allowance
  
  

Job Summary

RAM Construction Services is seeking to hire a Construction Administrative Assistant. Under the direction of the Director, in this role, you will give support to the Estimators, Project Managers, Project Engineers, Superintendents, and Human Resources. Assist in the overall project life cycle. The ideal candidate has prior work history in construction, contracting, or a related field.

If you are a highly organized and detail-oriented administrative professional with experience in the construction industry, we encourage you to apply for this position.

Key Responsibilities: Duties and Responsibilities include, but are not limited to:

• Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, and subcontractors.
• Assist estimators, project managers, and superintendents in preparation and maintenance of project documentation, including contracts, submittals, and progress reports.
• Coordinate communication between project teams, clients, and other stakeholders to ensure timely exchange of information and project updates.
• Order bid documents (drawings, specifications), review bid documents, review insurance requirements for the projects, order bid bond/performance bonds, and prepare & complete bid forms.
• AIA Billings (provides detailed information on the progress of the job)
• Process contracts & purchase orders.
• Maintain project files and records, both in digital and physical formats, ensuring accuracy and completeness.
• Schedule and organize project meetings, including preparing agendas and distributing meeting materials.
• Compose and/ or edit and distribute letters, memos, reports, and other departmental correspondence promptly.
• Prepare travel arrangements.
• Complete any special assignments, monitor progress, and adjust plans.
  
  

Education

• Minimum of a High School Diploma or equivalent.
  
  

Preferred Qualifications

• Associate's degree in Business Administration, Construction Management, or related field preferred
• Experience supporting multiple projects or teams simultaneously
  
  

Experience, Knowledge, And Abilities Required

• Minimum 5 years of administrative experience, preferably in a construction or project-based environment. Continuing education in construction is highly desirable.
• Familiarity with construction processes, terminology, documentation, and workflows
• Experience supporting project managers, engineers, or field teams
• Ability to use discretion and maintain confidentiality and proprietary and other information.
• Strong data entry and document control skills
• Excellent verbal and written skills
• Ability to multitask and to work under time constraints and other stresses.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities and meet tight deadlines.
• Can work independently and/or collaboratively; action-oriented, initiative-taker, with an assertive approach to solving problems.
• High degree of maturity and business judgement.
• Passionate, self-motivated, and dedicated to high-quality work
• Professional demeanor and customer service orientation
  
  

Technology

• Knowledge of construction management software preferred (Procore), but not required.
• Proficient with Microsoft Office Suite, including Word, Excel, PowerPoint, Adobe & Bluebeam
• Proficient with Acumatica, a plus
  
  

Work Environment

The Construction Administrative Coordinator will work in a collaborative, indoor office setting alongside fellow team members. This role requires regular interaction with colleagues across departments and involves extended periods of computer-based work in a structured and supportive environment.

Travel: No traveling is involved in this role.

Physical Requirements

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this position successfully:

• Rarely: Stooping, kneeling, squatting, body twisting, crawling, sense of touch, manual dexterity, reaching, and lifting
• Occasionally: Standing, walking, range of motion, carrying, climbing stairs
• Frequently: Sitting, depth perception
• Continuously: Seeing, reading, hearing within speech range, color vision, speaking clearly
  
  

Equal Employment Opportunity Policy: RAM Construction Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Unsolicited Resumes from Third-Party Recruiters: We do not accept unsolicited referrals from third-party recruiters unless they are engaged and under contract to provide candidates for a specific opening. Any unsolicited resumes submitted without prior agreement will be considered the property of RAM Construction Services, with the right to engage at our sole discretion without any obligations or fees owed.