What are the responsibilities and job description for the Payroll & AP Specialist position at RAM Aviation, Space & Defense?
Description
The Payroll and AP Specialist will handle day-to-day operations of payroll and accounts payable. The position must be able to meet critical weekly deadlines while supporting and resolving payroll and accounts payable issues as they arise.
Duties And Responsibilities
Payroll
The Payroll and AP Specialist will handle day-to-day operations of payroll and accounts payable. The position must be able to meet critical weekly deadlines while supporting and resolving payroll and accounts payable issues as they arise.
Duties And Responsibilities
Payroll
- Process bi-weekly and semi-monthly payrolls, prepare reports and reconciliations, ensure payment of payroll taxes, perform year-end procedures and issue W-2s.
- Ensure compliance with federal, state, and local payroll tax requirements and stay updated on changes in payroll regulations and implement necessary updates to payroll processes.
- Review, approve, and make appropriate changes regarding promotions, demotions, transfers, terminations and salary increases.
- Support timesheet review and approval process to ensure completion in a timely manner.
- Database management & administrative duties as necessary.
- Document payroll guidelines and processing procedures.
- Liaison with Paylocity regarding matters related to payroll.
- Communicate with employees and leadership on payroll related matters.
- Perform other related duties and special projects as needed.
- Process and code invoices accurately and timely into the accounting system.
- Communication with vendors to resolve discrepancies, answer inquiries, and maintain positive relationships over email and over the phone.
- Issue payments to vendors via ACH, check or credit card as approved.
- Organize and maintain accounts payable records in an organized manner.
- Collaborate with the accounting team to support month-end closing and related tasks.
- Perform other related duties and special projects as needed.
- Bachelors or Associates degree in Accounting or Finance preferred.
- 2 years of proven experience in a Payroll and an Accounts Payable role.
- Proficient knowledge of basic computer software (Microsoft Office and Paylocity or similar payroll processing software required; Syteline or similar enterprise resource planning (ERP) system in a manufacturing environment preferred).
- Strong analytical and interpersonal support skills.
- Proficient communication skills, both written and verbal.
- Strong organizational skills, attention to detail and ability to multi-task.
- Ability to meet deadlines in a fast-paced and highly flexible environment.
- Ability to review and analyze current processes for potential improvements.
- Ability and willingness to maintain confidentiality and work independently.
- Self-motivation and desire for growth and development.