Executive Assistant to the President

The Executive Assistant to the President provides comprehensive administrative and executive support to the President of Ralston College. This position ensures the smooth daily operation of the Office of the President and upholds the highest standards of professionalism, discretion, and institutional representation, advancing the institution’s mission to revive and reinvent the traditional university.  The Executive Assistant serves as a liaison between the President and internal and external stakeholders, supporting communication, scheduling, and hospitality functions that advance the College’s mission.

 

ESSENTIAL DUTIES & RESPONSIBILITIES
Executive Support

• Manage the President’s calendar, travel, and expenses (including Divvy transactions, reimbursements, and per diems) with precision and foresight, assisting with personal appointments, travel, and related correspondence or errands to support the President’s overall effectiveness.
• Track the President’s ongoing tasks, projects, and commitments, ensuring timely progress, accountability, and clear communication across departments.
• Oversee day-to-day operations of the Office of the President, including mail, supplies, office readiness, and hospitality; manage inventories and service requests.
• Draft, review, and prepare correspondence, briefings, reports, and presentations as requested.
• Prepare meeting agendas, record minutes, and ensure timely follow-up on action items for meetings led by the President.
• Maintain strict confidentiality and discretion in all matters.
  

Institutional Advancement & Donor Relations (Presidential Support Role)

• Support the President’s donor cultivation and stewardship efforts by scheduling donor meetings, hosting visitors, and managing follow-up as needed.
• Coordinate logistics for Presidential donor engagements and events, ensuring a consistent and professional donor experience.
• Manage gift-related communications in coordination with the Development Office, including acknowledgment letters and tracking of related materials.
• Maintain accurate and current donor records in Salesforce related to Presidential interactions.
  

Event & Guest Coordination

• Participate in the planning and execution of high-profile institutional events directly involving the President (e.g., lectures, dinners, commencements, donor engagements).
• Assist in managing logistics for visiting guests and scholars hosted by the President’s Office, including travel, accommodations, itineraries, and hospitality as needed.
• Coordinate with Development and Academic teams to ensure a seamless guest experience reflecting the College’s standards of excellence.
  

Office & Administrative Management

• Maintain organized records, filing systems, and archives for the Office of the President.
• Coordinate communication and scheduling among staff reporting directly to the President.
• Manage incoming calls, mail, and inquiries directed to the President’s Office; triage and respond as appropriate.
• Uphold professional standards in all written and verbal communications representing the President’s Office.

 

POSITION SPECIFICATIONS & REQUIREMENTS

• Bachelor’s degree required; Master’s degree preferred.
• Minimum of 3 years of executive assistant or senior administrative experience, preferably supporting C-suite or executive leadership in higher education or nonprofit settings.
• Exceptional organizational, written, and verbal communication skills.
• High proficiency in Google Workspace, Microsoft Office Suite, Zoom, and CRM databases (Salesforce experience preferred).
• Demonstrated ability to manage confidential information with discretion, act with integrity, and exercise sound judgment.
• Proven success in managing multiple priorities and projects independently while maintaining a calm, professional demeanor under pressure.

 

TRAITS & CHARACTERISTICS

The successful candidate will be proactive, adaptable, and service-oriented, with a deep understanding of executive-level operations and the mission of Ralston College. They will demonstrate exceptional attention to detail, anticipate needs before they arise, and maintain a polished and professional presence in all settings. The Executive Assistant will be a trusted partner to the President and an ambassador of the College’s values.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Much of the work of this position is completed while sitting at a desk, using a computer and phone. Requires talking, hearing and visual acuity sufficient to perform these major functions.
• Occasionally includes reaching above shoulder height, below the waist, or lifting up to 25 pounds for office equipment, supplies, and materials.

 

EEOC STATEMENT

It is the policy of Ralston College to provide equal employment opportunities to all without regard to protected characteristics under applicable law.

 

CONTACT INFORMATION

Please email a letter of interest and CV addressed to employment@ralston.ac.

 

—

Job Title: Executive Assistant to the President

Department: Office of the President

Location: Savannah, GA

Position Status: Part-time, Non-Exempt (15-20 hrs/week)

Travel Required: <10%

Reports to: President

Compensation: $25-35/hr