AR/AP Clerk

Job Summary
We are seeking a detail-oriented and proactive AR/AP Clerk to join our finance team! In this vital role, the AR/AP Clerk is responsible for supporting the accounting operations by accurately processing incoming and outgoing financial transactions. This role ensures timely vendor and cattle distributor payments, accurate recording of receivables, and maintenance of financial records to support the company’s cash flow and compliance needs. Your expertise in accounting software, financial concepts, and compliance standards will help maintain the integrity of our financial records. This position offers an exciting opportunity to contribute to a dynamic organization committed to excellence in financial management and operational efficiency.

Duties

• Receive, review, verify, and code vendor and cattle distributor invoices; ensure accuracy and appropriate approvals before payment.
• Schedule and process vendor and distributor payments via ACH, check, or wire transfer according to terms (e.g., Net 30/60).
• Reconcile vendor and distributor statements; research and resolve discrepancies.
• Maintain vendor records, including federal ID/TIN, payment terms, and contact information.
• Assist with document management and filing for audit and compliance.
• Generate and issue customer invoices based on plant shipments, contracts, and billing cycles.
• Monitor payments received from customers and cattle purchasers; apply to open invoices.
• Follow up on outstanding invoices and aging receivables; assist with collections as needed.
• Reconcile accounts receivable and ensure accurate posting to the general ledger.
• Assist in preparing AR aging reports and supporting schedules.
• Assist with month-end and year-end closing activities related to AP/AR.
• Prepare periodic reports (e.g., vendor payment history, cash flow forecasts).
• Work with internal departments (procurement, operations) to resolve billing or payment issues.
• Maintain accurate and organized financial files and documentation.
• Ensure adherence to company accounting policies.
• Assist with maintaining documentation for accounting procedures.

Requirements

• High school diploma or GED required.
• 1–3 years of relevant AP/AR, accounting clerk, or bookkeeping experience.
• Proficiency with accounting software (ERP systems preferred, e.g., SAP, Microsoft Dynamics).
• Strong Microsoft Excel skills for reporting/reconciliation.
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Requires strong verbal and written communication skills to effectively collaborate with internal teams and external customers.
• Demonstrates a positive, customer-focused attitude in all interactions.
• Maintains confidentiality of sensitive company information

Preferred

• Associate’s degree in Accounting, Finance, or related field.
• Experience with cattle or agricultural industry billing/payments or high-volume transaction environments.
• Prior exposure to ERP finance modules.
• Familiarity with cash application processes and credit terms analysis.

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