RRC - Administrative Assistant III - Oil & Gas SMP/IIJA - Kilgore District Office

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry; and surface mining operations.  You can find more details about us on the Railroad Commission of Texas' webs ite here https://www.rrc.texas.gov/about-us/ .

Benefits

To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:

• Generous paid time off, including vacation, sick time, and at least 12 paid holidays per year
• Telework options for eligible positions
• Flexible work schedules
• Retirement pension with a 150% agency match – you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w
• 401(k), 457(b) and Roth
• Health premiums are 100% paid for full-time employees
• Tuition Reimbursement
• Wellness and Exercise Leave
• Career development programs/opportunities for advancement 
  
  

For a complete list of our total compensation package, please visit our website at https://www.rrc.texas.gov/about-us/jobs/ . To vi ew benefits available to all State of Texas employees, visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance .

Job Description

The Railroad Commission of Texas, recognized as a worldwide leader in the regulation of oil and gas exploration, seeks an advanced-level Administrative Assistant to perform complex (journey-level) administrative support for the Field Operations Section of the Oil and Gas Division.

The Railroad Commission (RRC) will receive federal funds from the U.S. Department of the Interior (DOI) under Title VI – Methane Reduction Infrastructure section of the Infrastructure Investment and Jobs Act (IIJA) to plug orphaned wells. RRC could potentially receive grant funds from other sections of the IIJA. This position is temporary for the duration of the IIJA federal funding, which is scheduled to last four to seven years.

The following link, https://www.rrc.texas.gov/media/3bkhbut0/districts_color_8x11.pdf , will take you to the Oil and Gas Division District Map, which shows the counties associated with each region. Please reference Regions 5 & 6 for this position.

Work involves providing internal administrative support, including disseminating information and maintaining filing systems. May train others. Works under the general supervision of the Assistant Director of the Oil and Gas Division, Field Operations, with moderate latitude for the use of initiative and independent judgment.

Primary responsibilities include providing administrative support to Field Operations district offices for the State Managed Plugging (SMP) and Cleanup (SMCU) programs.

Essential Job Duties

• Perform operator and wellbore research using Commission data systems
• Prepares, edits, and distributes correspondence, forms, and documents.
• Assist in the management and maintenance of SMP and SMCU publications, files, and records.
• Assist in processing of SMP and SMCU recommendations and invoices
• Respond to internal and external SMP and SMPCU inquiries.
• Perform additional related essential tasks to maintain workflow.
• Performs related work as assigned.
• Applicants must reside in or be willing to relocate within the district.
  
  

For Military Crosswalk information, please visit: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Qualifications

Minimum Qualifications

• Graduation from a standard senior high school or equivalent.
• Two (2) years of experience in administrative support work.
• Applicants must reside in or be willing to relocate within the district.
• Experience and education may be substituted for one another on a year-for-year basis.
  
  

Preferred Qualifications

• Three years of experience in business office practices and communicating rules, policies, and procedures.
• Three years of experience in composing business documents with effective use of grammar, reading, and comprehension, and appropriate audience content.
• Experience maintaining hard copy and digital records and updating and organizing filing systems.
• Experience in customer service.
• Experience in information research.
• Experience in experience using Microsoft Office or other Windows-based software applications, including mainframe terminal operation.
• Experience in the operation of various types of imaging or microfilm equipment.
• Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations.
  
  

Knowledge, Skills, And Abilities

• Working knowledge of basic/high-school level mathematics.
• Working knowledge of a telephone switchboard or console.
• Knowledge of professional protocol.
• Skill in attention to detail and in providing accurate information.
• Skill in operating standard office equipment.
• Skill in organizing information.
• Ability to accurately file documents, retrieve files, and pack files.
• Ability to operate a computer, Word, Excel, email, and databases.
• Ability to follow brief oral and written instructions.
• Ability to establish and maintain effective working relationships with others.
• Ability to listen, understand, and relay material clearly and concisely, both orally and in writing.
• Ability to work well under pressure and be flexible.
• Ability to maintain professional appearance and demeanor.
• Ability to maintain punctuality and keep regular attendance.
• Ability to work effectively on a team, individually, and as a member.
• Ability to exercise tact and courtesy.
• Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry, and move up to 30 lbs.
• Possess a valid Texas Driver's license and a good driving record.
  
  

Work Hours and Telework: Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternative schedules for employees, provided they do not adversely affect operations or service levels and standard hours of operation are maintained. The Commission may also offer telework in accordance with the agency's approved Telework Plan. Alternate work schedules may be discussed with the hiring manager during the interview process.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or log in: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Remarks

• There is one available position.
• Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.
• Criminal background checks will be conducted on all final candidates. An applicant who has been convicted of a criminal offense relevant to the position may be disqualified from employment.
  
  

THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING.

Due to the high volume of applications, we do not accept telephone calls. Only candidates selected for an interview will be contacted. Notifications to applicants are sent electronically to the email address you provide.

The Railroad Commission of Texas is an Equal Opportunity Employer and does not

discriminate on the basis of race, color, national origin, sex, religion, age

or disability in employment or in the provision of services.

The Railroad Commission of Texas is a tobacco-free workplace.