Administrative Assistant I - Registrar

Position summary

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates.

Position responsibilities

• Assists the Registrar by maintaining appropriate budget, purchasing, and related files
• Assists the Registrar with catalog updates
• Prepares purchase requisitions for both Admissions and Registrar Offices
• Drafting correspondence and subpoena responses
• Prepare diploma mailout. Ensure all diplomas have correct name and degree
• Assist the Registrar with state mandated reporting needs; resolves error reports
• File/scan all administrative/academic paperwork in students' academic record
• Contributes to data accuracy and integrity
• Assist with transfer of college credit and TSI data entry and maintenance in the student information system
• Provides general information about KC in both oral and written formats.
• Represent KC in a cordial, professional manner in both action and appearance
• Assists with schedule changes including course additions, drops, and student withdrawals
• Performs routine office duties
• Works directly with the KC Cashier's Office
• Assists students, faculty, and staff with specific records questions
• Contribute to the overall welcoming environment of KC
• Other duties as assigned
  
  

Minimum Position Requirements

• Associate degree required; bachelor's degree preferred
• Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required
• Familiarity with the Poise or Jenzabar EX student information systems preferred
• Effective oral and written communications skills are a must
• This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member.
• The ability to work with diverse populations is necessary
• This position is designated as security sensitive and requires a criminal background check
• Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds.
  
  

Supervisory Responsibilities

• 0 Full-Time Direct Reports 0 Part-Time Direct Reports
  
  

Physical Demands and Work Environment

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds.
• No or very limited exposure to physical risk.
  
  

Safety

• Provide resources for safe operation of units. Create and support workplace safety.
  
  

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System
• Full Time employees have free use of the college's recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependent children.
• Compensation for this 12-month position is $31,378
  
  

Kilgore College does not participate in the federal Social Security program.

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities.

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Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are considered security-sensitive and subject to a background check pre-employment.