Administrative Assistant I - Registrar

Position summary:

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates.

Position Responsibilities:

• Assists the Registrar by maintaining appropriate budget, purchasing, and related files
• Assists the Registrar with catalog updates
• Prepares purchase requisitions for both Admissions and Registrar Offices
• Drafting correspondence and subpoena responses
• Prepare diploma mailout. Ensure all diplomas have correct name and degree
• Assist the Registrar with state mandated reporting needs; resolves error reports
• File/scan all administrative/academic paperwork in students’ academic record
• Contributes to data accuracy and integrity
• Assist with transfer of college credit and TSI data entry and maintenance in the student information system
• Provides general information about KC in both oral and written formats.
• Represent KC in a cordial, professional manner in both action and appearance
• Assists with schedule changes including course additions, drops, and student withdrawals
• Performs routine office duties
• Works directly with the KC Cashier’s Office
• Assists students, faculty, and staff with specific records questions
• Contribute to the overall welcoming environment of KC
• Other duties as assigned
  

• Associate degree required; bachelor’s degree preferred
• Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required
• Familiarity with the Poise or Jenzabar EX student information systems preferred
• Effective oral and written communications skills are a must
• This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member
• The ability to work with diverse populations is necessary
• This position is designated as security sensitive and requires a criminal background check
• Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds
  

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports
  

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds.
• No or very limited exposure to physical risk.
  

• Provide resources for safe operation of units. Create and support workplace safety.
   

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System 
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Tuition scholarships are for the employee and dependent children. 
• Compensation for this 12-month position is $31,378.

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep.