Event Coordinator I - Hybrid Role

We are hiring Event Coordinator I - Hybrid Role.

Please let me know if you are interested or anyone who might be interested.

Client: Major Cosmetics Client

Position: Event Coordinator I - Hybrid Role

Duration: 3 Months Contract

Location: Clearwater FL 33706

Pay Rate: $25.00-$29.00/ Hr on W2

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Description:

Experience Required: Minimum 2 years of event coordination or event planning experience.

Key Responsibilities

• Assist in managing all logistics associated with events and trade shows, including project planning, timeline management, product ordering, venue research, attendee registration, and RSVP management.
• Coordinate with third-party vendors, including production agencies, venues, florists, photographers, audiovisual (A/V) providers, entertainment companies, and other event partners.
• Collaborate with cross-functional teams, including Digital, Marketing, Education, and Creative, to ensure project alignment, accuracy, and timely execution.
• Manage schedules for multiple active projects while ensuring deadlines and milestones are consistently met.
• Support communication between internal teams and global stakeholders by distributing project updates and responding to inquiries.
• Develop creative briefs for event invitations, promotional materials, and production assets as needed.
• Assist with budget management by tracking expenditures, negotiating vendor pricing, creating purchase orders, and processing chargebacks.
• Develop and maintain tracking processes for international events to identify process improvements and operational gaps.
• Support the creation and implementation of global event and trade show guidelines to ensure consistency across all markets.

Required Qualifications

• Minimum 2 years of experience in event planning, event coordination, or logistics.
• Experience coordinating trade shows or large-scale events is preferred.
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong project management and time management skills with strict adherence to deadlines.
• Excellent interpersonal, written, and verbal communication skills.
• Highly organized, proactive, detail-oriented, and capable of working independently as well as collaboratively within a team.
• Strong vendor management and cross-functional coordination skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other event/project management tools is preferred.

Regards

Vishnu Das Natesan

dvishnu@radiants.com