What are the responsibilities and job description for the Freelance Event Producer position at Rachel Cho Floral Design?
Producer – Events and Installations
Rachel Cho Floral Design
There is the potential to transition to a full-time role.
Seeking Producer for a fast-paced, high-end floral design company. Must be a motivated self-starter who takes initiative and manages work independently in a highly responsive manner with a positive attitude. Must be able to take direction well and sets high standards to achieve excellence.
The Producer is a pivotal role within the luxury floral design, event décor, and installation business in New York City, responsible for overseeing the seamless execution of events and installations. This role demands a meticulous eye for detail, exceptional organizational skills, and the ability to thrive in a fast-paced environment.
The Producer will ensure that all elements of production come together flawlessly, meeting our high standards of excellence and client satisfaction.
Key Responsibilities:
Production Project Management: Be the glue to that ties all teams together by organizing tasks necessary to complete any project week to week – from production, to design, to buying and execution.
Project Preparation and Organization
- Identify all necessary hardgoods and floral products for events.
- Maintain timelines and scheduling across multiple events and projects
- Works closely with Production Manager to know all moving parts of production
- Communicates with clients and venues to obtain necessary information to piece logistics and planning.
- Confirm product counts and specifications are accurate and complete.
- Run of Show Creation:
- Develop detailed Run of Shows for each event, outlining all elements and timing.
- Ensure that all team members and vendors have a clear understanding of the event timeline and their responsibilities.
- Update and adjust the Run of Show as needed to accommodate changes and ensure smooth execution.
- Plan load-ins and breakdowns. Create and gather lists, supplies, and materials needed for each event – for load-in and strikes.
- Provide and communicate call times and staffing for each large-scale event.
Onsite Event Management:
- Main point of contact to venue, planner, and client.
- Work onsite during events, including weekends, to oversee setup, execution, and teardown.
- Coordinate with vendors, staff, and clients to ensure all event elements are delivered and installed as planned.
- Troubleshoot any issues that arise during the event to ensure a seamless experience.
- Be able to lead a team and provide constructive feedback to ensure best results when necessary
Product Quality Assurance:
- Inspect all floral and non-floral products upon arrival to confirm they are in good condition.
- Maintain accurate records of product counts and conditions for each event.
- Ensure that items being produced are to the client’s expectations
Desired Skills and Expertise
- 5 years in a similar role in the NYC luxury floral industry
- Be able to lead and inspire with positivity, action, compassion
- Have the ability to navigate challenges and last minute changes in events
- Availability on holidays and weekends
- People, vendor and customer management experience
- Ability to be both creative and analytical. Must be able to use spreadsheets and think critically.
- Ability to multitask and willingness to wear many hats.
- Strong communication skills
- Strong leadership skills
