What are the responsibilities and job description for the Office/Warehouse/Purchasing Assistant position at R&P Technologies?
| Clearance Required | Secret | Category | Administrative Assistant III |
R&P is looking for a highly motivated self starter individual, who wants to join our team. We are a small-sized defense contractor providing Engineering, Logistics, Program Management and Technical Services to government clients. We need a Office/Warehouse/Purchasing Assistant ready to join a fast-paced and dyanmic work environment. As an an office/warehouse/purchasing assistant to fill a full-time position undertaking a variety of tasks relating to purchasing,receiving, shipping, handling, and packaging material. Maintaining inventories, equipment calibration databases, hazmat logs, tool issuerecords, storage logs and day to day warehouse and office duties in San Diego, CA. We support several different ship classes in San Diego, Pascagoula, MS and Pearl Harbor, HI. This position will acquire goods, materials, or services for R&P, negotiating with vendors to secure favorable pricing, quality, and delivery terms.
Warehouse
Forklift Certified
- Maintain log for tools/company assets. (Check in/Check out)
- Maintain Calibration/ OOC log. (Review calibration log monthly, update with new calibration information, drop off/pick up calibration equipment).
- Maintain Resource maintenance log. (Review every 3 months)
- Stage material as received. Assign location per job/task.
- Download PCMS readings. Report readings to Comp. Superintendent/
- Work with Comp. Superintendent to maintain warehouse cleanliness and organization.
- Schedule/ Coordinate Haz waste pick up as needed.
- Maintain warehouse cleanliness and organization
- Ensure all material storage requirements/procedures are maintained and followed.
Office/Administrative
- Order office supplies. Organize office supplies in storage room.
- Maintain office cleanliness
- Receive office orders/ water deliveries.
- Upload Weekly Safety Briefs
- Greet and welcome guests or visitors. Provide escort badge to non-R&P employees.
- Support all office staff and management
Purchasing
- Process BOMS, PRs, POs for Gulf coast and Westcoast.
- Research materials for BIDS, current, and upcoming tasks.
- Submit POs to vendors; coordinate POP dates for services; coordinate receivable dates for materials.
- Set up Vendor information. (W9, ACH Information, POC Information)
- Updates Approved Vendor list every 6 months.
- Complete a weekly CC Recon form.
- Track and follow up on orders/ deliverables.
- Updated Purchasing folder with (PR, approval, invoice, receipt, PO, and quote)
- Requests invoices from vendors. Request invoice revisions as needed.
- Review invoices for accuracy.
- Thorough knowledge of safety procedures and guidelines.
- Flexibility with regards to scheduling and planned support to shipboard projects.
- Must be able to work a schedule Monday - Friday, 40hrs plus flexible to work weekends as needed.
- Must be PUNCTUAL AND RELIABLE.
- Excellent critical thinking and problem-solving ability.
- Excellent MS Office Skills (Excel, Word etc.)
- Ability to obtain and maintain Navy DBIDS security credentials.
- OSHA 10 required or willing to obtain.
- Must be a US citizen with the ability to obtain/maintain a DoD Secret security clearance.
- Fluency in English (verbal and written)
R&P Technologies provides equal opportunity for all persons and prohibits discrimination in employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability (including pregnancy, childbirth or related medical conditions), veteran or marital status, or any other factor prohibited by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave, compensation, and training.
R&P maintains an Affirmative Action Plan to establish fair access to employment opportunities and to create a work community that is an accurate reflection of the qualified workforce. Due to security clearance requirements, U.S. citizenship is required for most positions
R&P offers a highly competitive compensation package that includes contributions towards health insurance, 401(k) matching, and other non-salary benefits. Exact salary will be commensurate with experience and qualifications.
R&P Technologies is an equal employment opportunity/affirmative action employer. It does not discriminate on the basis of race, color, national origin, sex, religion, ancestry, age, sexual orientation, marital status, disability, veteran status, citizenship status, or any other protected characteristic. Certain laws and regulations regarding equal employment opportunity, and/or affirmative action require us to compile, maintain, and report certain information on employees. In order to comply with these laws and regulations, we are requesting your cooperation in completing this voluntary EEO Self-Identification Form.