What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at R&M Van Beek, LLC.?
Position Summary
R&M Van Beek, LLC is seeking a reliable, detail-oriented, organized, and dependable Office & Bookkeeping Associate to support the company's day-to-day administrative and financial operations. This position combines bookkeeping responsibilities with general office support and plays an important role in maintaining accurate financial records, supporting cash flow management, keeping office operations organized, and providing management with timely and accurate information.
Key Responsibilities
Manage daily bookkeeping activities using QuickBooks Online.
Record, categorize, enter, organize, and maintain financial transactions accurately and in a timely manner.
Process accounts payable, including vendor invoices and payments.
Manage accounts receivable, customer invoicing, and collections.
Assist with invoice processing, bill payments, and account reconciliations.
Reconcile bank accounts, credit cards, and loan accounts monthly.
Monitor cash flow and identify and report discrepancies or concerns to management.
Assist with maintaining general ledger accuracy and supporting documentation.
Assist with financial statements, reports, spreadsheets, and other financial information for management and business owners.
Assist with payroll processing and payroll-related reporting, as needed.
Track and remit sales tax filings, as needed.
Coordinate with the company's CPA for year-end tax preparation and financial reporting.
Maintain organized electronic and physical financial records, files, and documentation.
Assist with budgeting, forecasting, and special projects as needed.
Perform general office and administrative support duties.
Assist with scheduling, correspondence, data entry, and other office needs.
Communicate professionally with vendors, employees, customers, and other business contacts.
Identify discrepancies or missing information and follow up as needed.
Provide general administrative and operational support to management and other team members.
Maintain confidentiality of business and financial information.
Qualifications
2 years of bookkeeping experience preferred.
Proficiency in QuickBooks Online; QuickBooks Desktop experience is also beneficial.
Strong understanding of bookkeeping and basic accounting principles; knowledge of GAAP principles is a plus.
Experience with accounts payable, accounts receivable, and bank reconciliations.
Proficient in Microsoft Excel, Word, and Outlook.
Strong attention to detail, accuracy, and organizational skills.
Comfortable working with numbers and financial records.
Excellent time-management skills and ability to manage multiple priorities.
Ability to work independently and effectively as part of a team.
Strong communication, problem-solving, and accurate data-entry skills.
High level of integrity and ability to maintain confidentiality.
Dependable, self-motivated, trustworthy, and professional.
Customer-service mindset and willingness to help in multiple areas of the business.
Preferred Experience
QuickBooks Online Certification.
QuickBooks Online or QuickBooks Desktop.
Payroll processing.
Sales tax reporting.
General bookkeeping and small-business financial operations.
Invoice and payment processing.
Bank and credit card reconciliations.
Spreadsheet and financial record management.
Associate degree in Accounting, Business, or a related field.
Ideal Candidate
The ideal candidate is organized, proactive, detail-oriented, and comfortable handling confidential financial information. They take pride in accuracy, follow through on tasks, can identify and resolve discrepancies, and can be trusted to keep both office and accounting responsibilities moving efficiently. The successful candidate will be comfortable working independently while also supporting the broader team.
Compensation & Benefits
Competitive compensation based on experience.
Health insurance.
Dental insurance.
Vision insurance.
Disability insurance.
Paid time off.
Flexible work environment.
Opportunities for professional growth and development.
Pay: $20.00 - $28.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $20 - $28