International Accounts Payable Specialist

International Accounts Payable Specialist is responsible for monitoring emails, reviewing statements and invoices, and communicating with all of R L’s agents regarding payment statuses and issues as they arise. The position is also responsible for creating wire payments and maintaining and managing information on the IFLN website.

International Accounts Payable Specialist responsibilities and essential job functions include, but are not limited to the following:

• Monitor international agent partner account details for non-payments, delayed payments, and other irregularities
• Receive and verify international agent partner invoices
• Effectively research, analyze and resolve international agent partner invoice discrepancies
• Communicate with agents about payment status, issues, verify bank details and to request missing paperwork
• Correct errors or list discrepancies for adjustment, including communication via phone and/or email with international agent partners
• Understand international agent partner contracts and IFLN obligations.
• Navigate the IFLN netting sites to verify member information, upload AP invoices and download AR invoices from International Agents
• Understand net contra settlements that are approved by our international agent partners.
• Ensure agent costs are classified correctly utilizing Incoterms
• Prepare defer request for AP under an established amount for approval by International Agents
• Order trade payments in foreign currencies and prepare wire runs for approval
• Partner with departmental leaders to address non-compliance issues
• Review statements of account received from Agents to ensure that invoices are received and posted for on time payment
• Review and clean up agent accruals by month end

• Regular and reliable attendance, with or without reasonable accommodation, is an essential function of this position and is crucial for maintaining workflow and productivity.

• The above job functions are illustrative of the duties and responsibilities associated with this position and are not intended to be all-inclusive. Employees may be asked to perform other related duties to meet the ongoing needs of the organization.

 Qualifications, Knowledge, Skills, and Abilities:

• High School Diploma or GED required

• 1 years previous accounting, international billing, or relevant work experience

• Previous logistics, transportation, domestic or international experience a plus 

• Experience with foreign currencies and exchange rates preferred

• Previous experience with CargoWise system a plus

• Knowledge of Truckload, Less-Than-Truckload, Import/Export, Customs, Accounts Receivable, and Accounts Payable processes 

• Knowledge and understanding of Incoterms 

• Must have good communication skills, verbal and written to follow-up with AR, AP, and collection issues related to international agent partners

• Must understand contra settlements/netting

• Must be accountable and monitor international agents account details for non-payments, delayed payments, and other irregularities

• Must be proficient in data entry functions

• Must have a general understanding of all International shipping and billing concepts

• Must be organized, have keen attention to detail, and be accurate.

• Must have good problem-solving skills with intent on finding and resolving root cause issues

• Must be able to handle multiple tasks within specified timeframes

• Must possess the ability to use sound judgment when making independent decisions

• Proficient in utilizing various technology platforms, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (WebEx, Zoom, Microsoft Teams)

• Ability to read, write and speak English fluently

• Ability to maintain regular and reliable attendance, with or without reasonable accommodation