What are the responsibilities and job description for the CTHP: Accounts Payable Specialist position at Comfort Temp?
About Comfort Temp Company
Comfort Temp Company is the parent organization supporting a family of HVAC, plumbing, mechanical construction, and service businesses across Florida. Since 1985, our teams have grown through disciplined execution, dependable service, and long-term relationships with customers, vendors, and trade partners. The Finance team supports that growth by keeping financial information accurate, payments controlled, and business commitments moving on time.
Position Summary
The Accounts Payable Specialist helps keep Comfort Temp Company's operating businesses moving by ensuring vendor invoices are accurate, approved, coded correctly, and paid on time. This role works closely with Purchasing, Project Management, Service, Warehouse, and Finance to match invoices to purchase orders and receipts, resolve discrepancies, maintain vendor records, and protect the integrity of company disbursements.
This is a strong fit for someone who enjoys detailed accounting work, organized processes, and solving discrepancies before they slow down vendors or operations. The successful candidate will combine accuracy, urgency, and professional vendor communication while maintaining strong internal controls and clean supporting documentation.
Key Responsibilities
Our core values guide how we work, lead, and serve our customers: Do what you say. Do what it takes. Do it with purpose. Do the right thing.
Benefits
Comfort Temp Company is an equal opportunity employer. Employment decisions are made based on qualifications, experience, business needs, and alignment with company values, without regard to any status protected by applicable law.
Comfort Temp Company is the parent organization supporting a family of HVAC, plumbing, mechanical construction, and service businesses across Florida. Since 1985, our teams have grown through disciplined execution, dependable service, and long-term relationships with customers, vendors, and trade partners. The Finance team supports that growth by keeping financial information accurate, payments controlled, and business commitments moving on time.
Position Summary
The Accounts Payable Specialist helps keep Comfort Temp Company's operating businesses moving by ensuring vendor invoices are accurate, approved, coded correctly, and paid on time. This role works closely with Purchasing, Project Management, Service, Warehouse, and Finance to match invoices to purchase orders and receipts, resolve discrepancies, maintain vendor records, and protect the integrity of company disbursements.
This is a strong fit for someone who enjoys detailed accounting work, organized processes, and solving discrepancies before they slow down vendors or operations. The successful candidate will combine accuracy, urgency, and professional vendor communication while maintaining strong internal controls and clean supporting documentation.
Key Responsibilities
- Receive, review, code, and enter vendor invoices accurately and in accordance with company approval and accounting procedures.
- Perform two-way and three-way matching of invoices to purchase orders, receiving documentation, packing slips, subcontractor documentation, or other required support.
- Research and resolve invoice discrepancies involving price, quantity, freight, tax, job coding, duplicate billing, missing approvals, or incomplete documentation.
- Coordinate with Purchasing, Project Managers, Service, Warehouse, and other internal teams to obtain approvals and resolve issues before payment deadlines.
- Prepare scheduled payment runs, including checks, ACH, electronic payments, and other approved disbursement methods, subject to company authorization controls.
- Maintain accurate vendor master records, payment terms, remittance information, tax documentation, certificates, and other required vendor information.
- Respond professionally to vendor inquiries regarding invoice status, payment timing, missing documentation, credits, and account discrepancies.
- Reconcile vendor statements and research missing invoices, unapplied credits, duplicate charges, and aged outstanding items.
- Track credits, returns, rebates, warranty-related adjustments, and other vendor-account activity to ensure amounts are properly applied.
- Support month-end close through AP reconciliations, accrual support, open-PO review, expense coding review, and outstanding invoice follow-up.
- Maintain organized records supporting invoices, approvals, payments, vendor correspondence, and audit requirements.
- Help identify recurring AP, purchasing, or documentation issues and recommend process improvements that improve accuracy, cycle time, and vendor relationships.
- At least 2 years of experience in accounts payable, bookkeeping, accounting support, purchasing administration, or a comparable transaction-processing role.
- Working knowledge of invoice processing, purchase orders, vendor statements, account coding, payment terms, credits, and basic accounting controls.
- Proficiency with accounting or ERP software such as QuickBooks, Foundation, Viewpoint, Sage, or a comparable platform.
- Strong Microsoft Excel skills and comfort working with transaction detail, reconciliations, and financial records.
- High attention to detail and accuracy while managing a high volume of invoices and competing deadlines.
- Strong organization and ability to follow approval workflows, maintain documentation, and resolve exceptions independently.
- Professional written and verbal communication with vendors and internal business partners.
- Associate degree in Accounting, Finance, Business, or a related field.
- Experience in HVAC, plumbing, mechanical contracting, construction, field service, distribution, or another purchasing-intensive business.
- Experience with three-way matching, job-cost coding, subcontractor invoices, multi-entity accounting, or construction-related AP.
- Experience supporting month-end close, accruals, 1099/vendor documentation, or audit requests.
- Accuracy and control - protects company funds through disciplined review and documentation.
- Vendor partnership - communicates clearly and professionally while maintaining payment standards.
- Problem solving - researches mismatches and follows exceptions through resolution.
- Cross-functional service - works effectively with Purchasing, Project Management, Service, Warehouse, and Finance.
- Primarily office-based work with frequent computer, telephone, and accounting-system use.
- Ability to manage recurring payment deadlines, month-end activity, and periods of high invoice volume.
- Ability to review detailed financial records, invoices, and supporting documentation for extended periods.
Our core values guide how we work, lead, and serve our customers: Do what you say. Do what it takes. Do it with purpose. Do the right thing.
Benefits
- Medical, dental, and vision insurance, subject to plan eligibility
- 401(k) retirement plan with company match, subject to plan terms
- Paid time off and paid holidays in accordance with company policy
- Company-paid and voluntary insurance options, subject to plan availability
- Professional development and growth opportunities
- Company-provided technology and tools appropriate to the role
Comfort Temp Company is an equal opportunity employer. Employment decisions are made based on qualifications, experience, business needs, and alignment with company values, without regard to any status protected by applicable law.