What are the responsibilities and job description for the Office Secretary position at R & J Masonry LLC?
Job Overview
We are seeking a dynamic and highly organized Office Secretary to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and visitors. As an Office Secretary, you will be the first point of contact, managing administrative tasks with energy and professionalism. Your proactive approach and excellent communication skills will help create an efficient, welcoming environment that drives our organization forward. This paid position offers an exciting opportunity to develop your office management expertise in a vibrant workplace.
Duties
- Greet visitors, clients, and vendors with enthusiasm and professionalism at the front desk
- Handle incoming and outgoing correspondence, including emails, mail, and packages with precision
- Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents
- Perform data entry tasks using Microsoft Office and Google Workspace applications with high accuracy
- Assist with calendar management, scheduling meetings, appointments, and coordinating events efficiently
- Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and basic financial recordkeeping
- Provide customer support by addressing inquiries promptly and professionally
- Conduct proofreading of documents to ensure clarity and correctness before distribution
- Support office management tasks such as ordering supplies, maintaining equipment, and organizing office space
Requirements
- Proven experience in an office environment with strong clerical and administrative skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong typing skills combined with attention to detail for accurate data entry and proofreading
- Bilingual abilities are a plus to assist diverse clients and team members
- Experience managing multi-line phone systems and demonstrating excellent phone etiquette
- Knowledge of office management procedures including filing systems, calendar management, and supply ordering
- Personal assistant or administrative support experience is advantageous
- Demonstrated time management skills to handle multiple responsibilities efficiently
- Computer literacy across various platforms with a quick learning curve for new tools
Join us as an Office Secretary where your energy fuels our success! Bring your organizational talent, positive attitude, and dedication to creating a seamless office environment. We’re excited to support your growth as you contribute to our vibrant team!
Pay: $17.00 - $19.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $17 - $19