Front Desk Administrative Assistant

Overview

R.E.F. Industries is looking for a reliable, organized, and detail-oriented Front Desk Administrative Assistant to support daily office operations in a fast-paced custom fabrication environment.

This role is responsible for managing front desk operations, administrative support, payroll-related data entry, filing/document management, shipping coordination, and internal communication between office staff, project managers, accounting, and shop personnel.

The ideal candidate is dependable, proactive, comfortable multitasking, and able to maintain accuracy while handling a variety of responsibilities throughout the day.

Responsibilities

• Answer and direct incoming calls
• Process incoming mail and distribute documents appropriately
• Complete job setup and document preparation for project managers
• Maintain physical and digital filing systems
• Perform daily and weekly payroll-related data entry
• Prepare and distribute employee time cards
• Coordinate FedEx shipments and tracking
• Process weekly payables and assist with office organization
• Support onboarding paperwork for new hires
• Maintain office supply inventory and prepare monthly reorder lists
• Assist with quarterly and annual administrative projects as needed

Qualifications

• Strong organizational skills and attention to detail
• Comfortable working with Microsoft Excel and Microsoft Word
• Ability to prioritize tasks and manage time efficiently
• Strong communication and follow-through
• Ability to handle confidential information professionally
• Previous administrative or office experience preferred

Work Environment

This is an in-office position in a fast-paced shop and office environment. The Front Desk Administrative Assistant plays an important role in keeping daily operations organized and running smoothly.

Pay: From $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $17