Senior Administrative Coordinator (People Team)

The Senior Administrative Coordinator will be responsible for providing administrative support to the People Leadership Team. The Senior Administrative Coordinator’s assignments will be varied and complex in nature requiring utmost discretion and sensitivity, often requiring considerable judgment, creativity and discretion in resolving issues. This individual must be a self-starter and can manage multiple priorities in a continually changing environment with little to no guidance and an ability to look ahead at potential issues that need addressing early.

This is a 12-month contract based in San Rafael, California; hybrid schedule 3-4 days on-site.

Responsibilities

• Global calendar management – Scheduling meetings/rooms for meetings with multiple stakeholders across functions. Resolving calendar conflicts.
• Coordinating logistics for the People Leadership team meetings and Global People team meetings, communicating with presenters to confirm/remind them of their presentations. Sending out agenda to meeting participants. Attending meetings and taking minutes as needed.
• Assist with editing and creation of presentations for Chief People Officer.
• Provide team guidance and support in order to best connect the People Team to information.
• Manage creation of purchase orders and finalization of vendor contracts for members in coordination with Legal/Purchasing.
• Coordinating travel and expense reports for People Leadership Team.
• Resolving IT issues and ordering equipment upon request.
• Maintaining distribution groups.
• Announcements: People Wide message announcement coordination.
• Onboarding help with new hires; off-boarding.
• Assisting with miscellaneous administrative requests from team-members.

Qualifications

• Bachelor’s degree preferred.
• A minimum of 8 years of experience supporting senior executive level and office administration.
• Experience working within People/Human Resource teams preferred.
• Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint), Concur expense reporting
• Proven ability to perform as an Executive Coordinator.
• Quick learner and self-starter capabilities: able to work proactively and independently on tasks.
• Strong calendaring skills and catering/meeting planner capabilities.
• Strong communication skills on all levels with executive leaders, employees, and outside vendors.
• An openness to periodically responding to requests outside of normal business hours.

Salary

• $74,360-$79,872

Why Choose R&D Partners?

As an employee, you have access to a comprehensive benefits package including:

• Medical insurance – PPO, HMO & HSA
• Dental & Vision insurance
• 401k plan
• Employee Assistance Program
• Long-term disability
• Weekly payroll
• Expense reimbursement
• Online timecard approval

R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

R&D Partners is an equal-opportunity employer.