Office Administrative Coordinator

Job Overview

Build A Head is seeking a highly organised and proactive Office Administrative Coordinator to join our team in Scottsdale, Arizona, United States. This is a FULL_TIME position, central to ensuring the smooth and efficient operation of our office. At Build a Head, we believe in bringing smiles, excitement, and creativity to every celebration with our custom products. The ideal candidate will be a dependable and resourceful individual who enjoys supporting a dynamic and creative team, helping us continue to make every moment unforgettable.

Responsibilities

Serve as the first point of contact for the office, managing correspondence, phone calls, and welcoming visitors.
Organise and schedule meetings, appointments, and company events, ensuring all logistical details are handled.
Maintain and manage office supplies, inventory, and equipment, anticipating needs and placing orders as required.
Provide comprehensive administrative support to senior management and the wider team.
Assist with the preparation of reports, presentations, and other important documents.
Manage filing systems, both electronic and physical, ensuring information is organised and easily accessible.
Coordinate travel arrangements and accommodation for staff members when necessary.
Liaise with vendors, service providers, and building management to ensure the office environment is well-maintained and professional.

Qualifications

Proven experience in an office administration, coordinator, or similar role.
Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Excellent written and verbal communication skills with a professional and friendly demeanour.
A proactive approach to problem-solving and the ability to work independently.
Strong attention to detail and a commitment to producing high-quality work.
The ability to handle confidential information with discretion.
A positive attitude and a passion for contributing to a creative and collaborative team environment.

Benefits

A competitive hourly wage of $19.00 - $29.00 USD, commensurate with experience.
An opportunity to be a key part of a fun, creative, and growing company.
A supportive and collaborative work environment.
Opportunities for professional development and growth within the organisation.

Salary : $19 - $29