What are the responsibilities and job description for the Front Desk Administrator position at Quiddity?
Overview
Quiddity is a professional engineering firm and in need of a Front Desk Administrator in our corporate headquarters in Katy. This is a high visibility position, needing a caring professional, currently in a client-facing role, who is personable and passionate about providing an elevated level of service to both Quiddity’s external and internal customers. You will be one of the first people greeting visitors by phone or in person, so a welcoming attitude is key. As part of a team, you are also essential to providing general office support.
Responsibilities
Quiddity is an award-winning, full-service civil engineering, planning, environmental, and surveying firm. We deliver forward-thinking solutions for both public infrastructure and private development projects. With a team of over 750 professionals across 14 offices in Texas and Florida, our design and consulting expertise spans from wastewater treatment and highway design to multi-family housing and master-planned communities. Since 1976, we've been committed to building strong communities—inside and out. This dedication has earned us a place among Engineering News-Record’s Top 200 Design Firms and regular recognition as a Best Place to Work by regional and local publications. Discover more at quiddity.com.
EEO STATEMENT
Quiddity is committed to providing equal opportunity to all qualified applicants and its employees. Quiddity strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.
NOTICE TO THIRD PARTY AGENCIES - Quiddity does not accept unsolicited resumes from recruiters or employment agencies. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Quiddity. Without a signed Recruitment Fee Agreement, Quiddity will not consider or agree to payment of any referral compensation or recruiter fee. Suppose a recruiter or agency submits a resume or candidate without a previously signed agreement. In that case, Quiddity explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
Quiddity is a professional engineering firm and in need of a Front Desk Administrator in our corporate headquarters in Katy. This is a high visibility position, needing a caring professional, currently in a client-facing role, who is personable and passionate about providing an elevated level of service to both Quiddity’s external and internal customers. You will be one of the first people greeting visitors by phone or in person, so a welcoming attitude is key. As part of a team, you are also essential to providing general office support.
Responsibilities
- Welcome visitors in person or by phone in a professional manner and handle ID verification and staff notification.
- Manage computer phone systems, transfer calls, or forward messages while also prioritizing tasks with multiple deadlines.
- Assist callers with basic corporate knowledge i.e., addresses, locations & contacts.
- Maintain and update multiple office directories and calendars.
- Perform mail and administrative functions including mail delivery in-house, coordinate express mail services for pick-up and delivery as well as ordering repro/binding.
- Schedule and maintain conference rooms for meetings and equipment. Manage catering orders for meetings.
- Assist with logs for key card and vehicl e pick-up/drop-off.
- Manage supply requisition for departments.
- Maintain relevant correspondence with facilities on building and maintenance-related requests. Coordinate, when necessary, access requests with building management.
- Ensure seamless coverage by training relief staff on protocols for answering calls, greeting visitors, and handling mail services.
- Help with the planning of company-related social events.
- Assist other departments with projects including copying and filing.
- Use and maintain equipment, including computers, copy machines, and postage machines. Coordinate with facilities and IT for repair/troubleshooting of equipment.
- Associate’s degree plus one year experience or three years of work experience in a corporate environment.
- Bachelor’s degree and industry experience are a plus.
- Proficient in Microsoft Office, particularly Outlook, Excel, and Teams
- Competitive Compensation
- 4 ½ Day Work Week
- Paid Time Off
- Health Care Plans (Medical, Dental, & Vision)
- Retirement Plan 401k with Quiddity matching
- Profit Sharing
- Life Insurance (Basic, Voluntary, & AD&D)
- Paid Family Leave
- Short-Term & Long-Term Disability Insurance
- Other Benefits
Quiddity is an award-winning, full-service civil engineering, planning, environmental, and surveying firm. We deliver forward-thinking solutions for both public infrastructure and private development projects. With a team of over 750 professionals across 14 offices in Texas and Florida, our design and consulting expertise spans from wastewater treatment and highway design to multi-family housing and master-planned communities. Since 1976, we've been committed to building strong communities—inside and out. This dedication has earned us a place among Engineering News-Record’s Top 200 Design Firms and regular recognition as a Best Place to Work by regional and local publications. Discover more at quiddity.com.
EEO STATEMENT
Quiddity is committed to providing equal opportunity to all qualified applicants and its employees. Quiddity strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.
NOTICE TO THIRD PARTY AGENCIES - Quiddity does not accept unsolicited resumes from recruiters or employment agencies. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Quiddity. Without a signed Recruitment Fee Agreement, Quiddity will not consider or agree to payment of any referral compensation or recruiter fee. Suppose a recruiter or agency submits a resume or candidate without a previously signed agreement. In that case, Quiddity explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.