What are the responsibilities and job description for the Accounts Payable Lead position at Quest Media and Supply?

Job Description

Days / Hours of Work Monday – Friday 8am – 5pm. Some overtime may be required and only when approved by manager

JOB SUMMARY :

It’s the responsibility of an Accounts Payable Lead to review, reconcile, and pay an organization’s bills in a timely fashion. The candidate is required to be trustworthy, meticulous and consistent. The candidate should possess excellent communication skills, and work collaboratively and professionally with co-workers, other departments, leadership and vendors. The candidate will have responsibility for supporting our financial reporting process with generating and analyzing journal entries and account reconciliations for proper recording of financial data in the company's general ledger.

Essential Functions :

Collaborate with accounting teams and various departments
Interface with vendors to request credits, reconcile aging, remedy incorrect invoicing
Collect W9’s and vendor information, process new vendors and vendor changes in Southware (accounting software)
Verify all changes of banking information from vendors
Process / book invoices for orders tied to a PO, 3-way matching
Data entry - utilizing various AP & software applications
File and organize paperwork with attention to detail and within audit compliance.
Pull, organize, and scan all backup for AP payments into M-files
Initiate AP payment runs as follows :

Create and analyze weekly aging reports to ensure timely payments

Upload payment into the bank from Southware

Initiate ACH payments on vendor sites

Domestic and International Wires

Process Manual checks

Monitor and organize the Quest AP inbox and physical invoice copies

Complete onboarding forms for new vendors, including W9 and necessary resale certificates

Ad hoc research projects and other tasks related to the accounts payable department

JOB SPECIFICATIONS – Knowledge, Skills, and Qualifications :

Accounting experience : minimum 3-5 years of progressive AP & Accounting experience

Proficient with Microsoft Excel, Outlook, and PDF applications.

Proficient in common Excel skills and formulas

Basic math, bookkeeping, accounting and critical thinking skills.

Experience with multiple entity accounting and GL coding

Strong attention to detail and excellent organizational skills required.

Must have the ability to multi-task in a fast-paced environment.

Motivated self-starter, able to work with minimum supervision.

Enjoys a challenging yet rewarding environment.

Ability to be mobile within the facility and walk between departments for various tasks throughout the workday.

Perform all other duties as assigned.

Must be able to work flexible hours, including some hours beyond normal schedule when approved by manager

Working Conditions / Environment & Physical Demands :

May require walking, climbing, stooping, crouching and / or bending.

Must be able to work flexible hours, including hours beyond the normal schedule when necessary.

Sitting for long periods.

The information above describes the general nature of the position and serves as a summary of the typical job functions. It is not a comprehensive list of all possible job responsibilities, tasks, or duties.

DISCLAIMER :

Applicant must successfully complete company background check including DMV as well as pre-employment screening. Incumbent may be asked to perform other duties as required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Equal Opportunity Employer – Minorities, Women, Disabled and Veterans are encouraged to apply.

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