Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, both bilingual and monolingual candidates are encouraged to apply. You will serve as the first point of contact for visitors and callers, manage office tasks efficiently, and support various administrative functions to keep our workplace running seamlessly. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team environment.

Duties

• Greet visitors warmly and professionally, directing them appropriately and maintaining a welcoming atmosphere at the front desk
• Operate multi-line phone systems, answer inquiries promptly, and route calls accurately using proper phone etiquette
• Manage appointment scheduling and calendar coordination for staff members using CRM, OA, Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records
• Handle incoming and outgoing correspondence, including emails, mail, and courier deliveries with efficiency and professionalism
• Maintain office supplies inventory, organize files systematically, and ensure the workspace remains tidy and functional

Experience

• Previous office management or administrative experience is required; experience in medical or dental reception is a plus
• Proven clerical skills including data entry, filing, proofreading, and document management
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and familiarity with office equipment
• Excellent customer service skills with the ability to handle multiple tasks efficiently in a fast-paced environment
• Bilingual ability is highly desirable to serve diverse client needs effectively
• Demonstrated organizational skills with strong time management capabilities to prioritize tasks effectively
• Experience in handling phone etiquette, calendar management, and personal assistant duties is preferred

This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a professional team. Join us in creating a positive environment where your organizational talents can shine!

Pay: $18.00 - $20.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Experience:

• Medical office: 1 year (Required)

Work Location: In person

Salary : $18 - $20