Executive Admin / HR Assistant

Overview

Quantum Pros is looking for a sharp, highly organized Executive Admin / HR Assistant to support our CEO and senior VPs. This person keeps leadership running smoothly — handling day-to-day admin, managing schedules, coordinating conferences and travel, and overseeing our company merchandising — while also supporting the human resources side of the business, from onboarding new hires to maintaining employee records and assisting with benefits. The ideal fit is proactive, discreet, and great at juggling a lot of moving pieces without dropping any.

Key Responsibilities

Executive & Administrative Support

•      Provide direct administrative support to the CEO and VPs (calendars, email triage, correspondence, document prep)

•      Manage and coordinate conference scheduling, registrations, travel, and logistics

•      Oversee company merchandising — ordering, inventory, vendor coordination, and distribution

•      Handle general office and clerical tasks (filing, data entry, supply ordering)

•      Schedule and prep for meetings, including agendas, materials, and follow-ups

•      Handle confidential information with professionalism and discretion

•      Take on additional projects and personal tasks as needed to support leadership

Human Resources Support

•      Support new-hire onboarding

•      Assist employees with benefits enrollment, changes, and questions; reconcile insurance invoices against enrollment

•      Prepare HR correspondence such as employment verification letters and policy communications

•      Assist with FMLA administration — preparing notices, tracking leave, and maintaining required documentation

•      Support offboarding — exit paperwork, benefits terminations, and equipment return

Basic Qualifications

•      2 years of administrative, executive assistant, or related support experience

•      2 years of HR experience required (onboarding, benefits administration, personnel records, or payroll support)

•      Strong organizational and time-management skills with sharp attention to detail

•      Excellent written and verbal communication

•      Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Teams Workspace

•      Comfortable managing multiple priorities and shifting deadlines

•      Discretion and reliability when handling sensitive information, including confidential employee data

•      Bonus: HRCI or SHRM certification, experience with an HRIS or payroll system, travel/event coordination, or vendor management

Education

•      High school diploma or GED required

•      Associate's degree preferred (but relevant experience can substitute)

•      HRCI or SHRM certification (not required but preferred)

Pay Range (Kansas City, MO)

•      Hourly: $22–$28/hour

•      Salary: $46,000–$58,000/year