What are the responsibilities and job description for the Administration Assistant position at Quantum Education Professionals?
Overview Quantum Pros is looking for a sharp, highly organized Executive / Admin Assistant to support our CEO and senior VPs. This person keeps leadership running smoothly - handling day-to-day admin, managing schedules, coordinating conferences and travel, and overseeing our company merchandising. The ideal fit is proactive, discreet, and great at juggling a lot of moving pieces without dropping any.
Pay Range (Kansas City, MO)
Pay range:
- Hourly: $20–$26/hour
- Salary: $40,000-$49,000
Reports to: CEO and Executive Leadership Team
Key Responsibilities
- Provide direct administrative support to the CEO and VPs (calendars, email triage, correspondence, document prep)
- Manage and coordinate conference scheduling, registrations, travel, and logistics
- Oversee company merchandising -ordering, inventory, vendor coordination, and distribution
- Handle general office and clerical tasks (filing, data entry, supply ordering)
- Schedule and prep for meetings, including agendas, materials, and follow-ups
- Handle confidential information with professionalism and discretion
- Take on additional projects and personal tasks as needed to support leadership
Basic Qualifications
- 2 years of administrative, executive assistant, or related support experience
- Strong organizational and time-management skills with sharp attention to detail
- Excellent written and verbal communication
- Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Teams Workspace
- Comfortable managing multiple priorities and shifting deadlines
- Discretion and reliability when handling sensitive information
- Bonus: experience with travel/event coordination or vendor management
Education
- High school diploma or GED required
- Associate's degree preferred (but relevant experience can substitute)
We Offer:
- An ethical workplace
- A team that recognizes you professionally and personally
- Competitive salary
- Health, dental, and vision insurance
- Company-paid life insurance
- 401k matching
- Bereavement pay
- Jury duty pay
- Professional liability insurance
- Referral bonuses
Apply today!
We’re an ethical company that prides itself in offering flexible hours, flexible settings, and clinical & professional support to industry colleagues. To be part of a team that appreciates you both professionally and personally, join Quantum today!
Salary : $40,000 - $49,000