What are the responsibilities and job description for the Office Manager position at Quantum Building Solutions, Inc.?
Founded in 2019, our incredible team of engineers, programmers, and solution providers have worked tirelessly to bring Quantum Building Solutions to the forefront of the industry. At Quantum Building Solutions, we offer an array of energy-saving applications and have developed a state-of-the-art user experience that is unparalleled in the industry. We will continue to work relentlessly to become the Building Automation standard, providing big-picture insights and solutions for companies of all sizes. To learn more about the company check out this video https://qbscontrols.com/wp-content/uploads/Careers-with-QBS.mp4?_=1
We are excited to announce that we are looking for a responsible and dynamic Office Manager to join our team. In this role, you will be integral to our operations, overseeing daily office functions and supporting our operations team. If you are an organized, proactive professional with strong communication skills and a knack for managing office environments, we would love to hear from you!
Primary Job Function: The Office Manager will oversee the daily operations of the office, managing all incoming and outgoing activities to ensure smooth functioning. Key responsibilities include answering company phones, ordering and maintaining office supplies, and assisting with our documentation flow. This role involves close collaboration with the Operations Manager and Project Manager to handle our billing and other related tasks. The Office Manager will be pivotal in coordinating these activities, ensuring effective communication and efficient workflow within the office.
Work Hours: 8:00 am to 5:00 pm Monday through Friday, with occasional overtime and weekends as required
Our Benefits:
- 100% of the medical insurance for the employee and half paid for spouse/family (low deductible PPO)
- 401k program with % company match
- 7 paid holidays
- 2 weeks of vacation from start
Required Qualifications:
- HS diploma or equivalent
- 5 years of experience in the office setting
- Proficient in MS Office Suite - Word, Excel, PowerPoint, Outlook and comfortable with office equipment
- 3 years of bookkeeping experience
- Experience working with QuickBooks is required
- Experience in construction billing is a big plus
- Experience with Sage software is a plus
- Strong organization skills and attention to detail
- Excellent verbal and written communication skills
- Ability to handle multiple tasks and prioritize efficiently
- Positive attitude and strong interpersonal skills
Candidates will be required to pass a background check upon being given a conditional offer of employment