What are the responsibilities and job description for the HR & Executive Personal Assistant position at Quanta Tech Systems?
About Quanta Tech Systems
Quanta Tech Systems LLC is a technology company focused on software engineering, AI-driven solutions, cybersecurity, fintech, and emerging technologies. We build products and infrastructure designed for modern digital businesses and fast-growing ventures.
We are looking for a highly organized and motivated HR & Executive Personal Assistant to support internal operations, hiring processes, and executive-level coordination.
This is a junior role with strong growth potential. AI proficiency is a mandatory requirement.
Responsibilities
• Assist with recruitment processes and candidate coordination
• Schedule interviews and manage calendars
• Communicate with applicants and maintain hiring pipelines
• Coordinate onboarding and employee documentation
• Help organize HR records and internal workflows
• Support executives with administrative and personal assistant tasks
• Manage meetings, reminders, travel arrangements, and follow-ups
• Draft emails, documents, reports, and internal communications
• Use AI tools to increase efficiency and automate workflows
• Assist with project coordination across departments
• Perform internet research and gather business information when needed
• Support internal operational and team-management tasks
Requirements
• Strong AI proficiency is mandatory
• Must actively use tools such as AI assistants, automation tools, and modern productivity software
• Strong written and verbal English communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and work independently
• Comfortable handling confidential information
• Strong internet research abilities
• Proficiency with Google Workspace and Microsoft Office tools
• Fast learner with strong problem-solving skills
• Positive attitude and willingness to grow
Preferred Qualifications
• Previous HR, recruiting, administrative, or assistant experience
• Familiarity with Notion, Slack, Trello, ClickUp, HubSpot, or CRM systems
• Experience using AI for workflow optimization
• Interest in technology, startups, fintech, AI, or cybersecurity
What We Offer
• Fully remote position
• Opportunity to work with a fast-growing technology company
• Hands-on experience across HR, operations, and executive functions
• Exposure to AI and emerging technologies
• Career growth opportunities
• Flexible and dynamic work environment
To Apply
Please send:
• Resume
• Short introduction about yourself
• Examples of AI tools you actively use and how you use them professionally
• Optional: short Loom video introducing yourself