What are the responsibilities and job description for the Payroll Administrator position at Quanta Infrastructure Solutions Group, LLC?
About Us
QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About this Role
Location: 3500 Colonnade Pkwy, Birmingham, AL, 35243
Onsite: Monday-Friday
The Payroll Administrator is responsible for timely and accurate payroll processing for employees throughout the U.S. The Payroll Administrator follows policies and procedures to ensure the integrity of payroll operations and works closely with staff to respond to all payroll needs. This position ensures compliance with applicable federal, state, and local payroll regulations, tax filing deadlines, and customer support requirements.
What You'll Do
- Ensure compliance with internal standards, policies, and procedures
- Prepare and process weekly, multi-state payrolls, ensuring accuracy in importing timecards, batching payroll, and performing final payroll analysis
- Ensure accuracy in reporting and timely distribution of employee paychecks.
- Serve as a point of contact for employees regarding payroll inquiries
- Verify employment setup in Kronos timekeeping system
- Perform audits and reconcile payroll registers prior to transmission; and validate payroll reports
- Process and submit for payment garnishment and withholding calculations and ensure state compliance
- Conduct tax analysis to ensure proper withholding and compliance with federal, state, and local tax requirements, including quarterly tax filings and year-end reporting (W-2s).
- Evaluate the accuracy of timesheets submitted by each company/department every week and contact supervisors or individual employees when there is a discrepancy
- Process participants at various stages of weekly payroll cycle with emphasis on proper segregation of duties, key reports, control compliance, and continuous process improvement
- Collaborate with the benefits team to ensure accurate deductions for PTO, medical benefits, and employee withholding
- QA/QC of payroll time submissions and batch processing including charge codes, hours worked, verification of proper reviews, control totals, scanning analytics, exception monitoring and account reconciliation
- Review timecards, compute wages, reconcile wages, overtime, and other types of pay with accuracy and compliance with local, state, and federal payroll regulations
- Maintain compliance with SOX standards and other internal controls by ensuring the integrity of payroll data and adhere
- Maintain the highest standards of accuracy, precision, discretion, and confidentiality
- nce to internal policies.
- Track PTO accruals in timekeeping system
- Identify efficiency improvements and assist in the implementation of new payroll procedures or system upgrades, collaborating with IT and HR teams for testing and validation.
- Performs work under minimal supervision. Handles complex issues and problems and refers only the most complex issues to higher-level staff.
- Perform special projects and complete other duties as assigned or requested by VP, Controller
- Maintain professional integrity and confidentiality when dealing with protecting sensitive personal information. Failure to do so will result in disciplinary action, including termination.
What You'll Bring
- Associate degree in Accounting, Finance, Human Resources, or related field
- 5 years of experience processing multi-state payroll with effective knowledge of tax laws relevant to payrol or equivalent combination of education and experience.
- Experience with payroll systems such as JD Edwards, Kronos, or similar platforms.
- Bachelor’s degree in accounting, human resources, or related field
- 3 years of experience processing multi-state payroll with effective knowledge of tax laws relevant to payroll
What You'll Get
- Competitive Compensation
- 401(k) Retirement Plan
- Holiday Pay
- Paid Time Off (PTO)
- Comprehensive Health Coverage
- Pet Insurance
- Employee Assistance Program (EAP)
- Professional Development
- Tuition Assistance
- Employee Discount Program
Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.